Shipping Coordinator

About the role

Valmont impacts millions of people around the world every day, advancing agricultural productivity and reimagining vital infrastructure to make life better. As a Fortune 1000 company, Valmont respects hard work, honors diversity, and invests in employees to create the world of tomorrow, today.

The Shipping Coordinator is an individual contributor responsible for the on-time delivery of customer orders each month. This role involves daily communication with multiple sites, Customer Service Representatives, Project Administrators, Dispatchers, Supervisors, Managers, and shipping personnel to ensure all product is delivered on-time and per customer requirements. The incumbent establishes short-term shipping and workload priorities, analyzes impact on business goals, coordinates with supporting departments to ensure completed product reaches shipping within acceptable timeframes, maintains document libraries for customers and Valmont sites, and interacts with end-customers on delivery-related topics when necessary.

Responsibilities

• Develop, execute, and modify project plans based on efficiency and customer requirements
• Seek daily communication from upstream departments to ensure product is correctly prioritized
• Expedite orders through shops to achieve on-time delivery of customer product
• Provide estimates and frequent updates regarding planned ship and delivery dates
• Coordinate required inspections through Quality Assurance for inspected orders
• Coordinate deliveries to align with customer's receiving yard schedules
• Create, organize, and maintain document libraries
• Review, input, and audit data with above-average attention to detail and accuracy
• Coordinate on-time delivery of product to the customer with involvement of multiple Valmont sites and external vendors to meet specified delivery dates
• Report any unsafe acts or conditions to appropriate personnel
• Ensure quality and integrity of work, including reporting and data accuracy
• Continuously improve the level of support provided to stakeholders, ultimately impacting the end-customer
• Support the Shipping Scheduler and other administrative tasks within the shipping department (traffic liaison, order clearing, order tracking, invoicing, problem-solving involvement)

Requirements

• High School Diploma / GED required
• One (1) year of experience
• Ability to stand, walk, climb stairs and ladders
• Ability to read and decipher blueprints
• Experience and knowledge of Microsoft Outlook, Excel, and Word
• Effectively communicate with key personnel via phone, email, and face-to-face
• Possess knowledge of transportation terms and manufacturing processes
• Ability to lift up to 15 pounds (most frequent lift up to 10 pounds)
• Ability to wear all required Personal Protective Equipment (PPE) when inside the production facility
• Ability to be exposed to outdoor elements for short durations of time
• Passion and integrity with the drive to excel and deliver exceptional results

Preferred qualifications

• Associates or Bachelor's degree in a related field or 3+ years of experience within a shipping/logistics coordination role
• Experience with warehouse inventory systems
• Experience with an ERP System (e.g., IFS)
• Experience with Traffic Management System

Work environment

Work is typically performed in an office setting. The incumbent is regularly required to sit for extended periods, talk and listen on the phone and in personal conversations or meetings. The environment is fast-paced and demanding most of the time. No travel requirements for this position.

The employee frequently uses hands to finger, handle, or feel and reach with hands and arms while working with various files, forms, and computer equipment. Occasionally required to move about the office. Must utilize proper ergonomic safeguards (monitor height and position, keyboard location and height, proper wrist rests). Occasionally lift and/or move up to 15 pounds when working with large files, binders, and computer equipment.

Specific vision abilities required include close vision, distance vision, peripheral vision, and depth perception. The incumbent will also be exposed to production facilities where specific PPE is required (hand, hearing, foot, eye, and head protection). Frequent exposure to outside elements for short periods, including exposure to material handling equipment such as forklifts, straddle trucks, and shag trucks.

Benefits

• Healthcare (medical, prescription drugs, dental and vision)
• 401k retirement plan with company match
• Paid time off
• Employer paid life insurance
• Employer paid short-term and long-term disability including maternity leave
• Work Life Support
• Tuition Reimbursement up to $5,250 per year
• Voluntary programs like tobacco cessation, Type 2 diabetes reversal, one-on-one health coaching, mortgage services and more