Shipping and Receiving Lead

General Summary

The Shipping and Receiving Clerk is responsible for coordinating the incoming and outgoing shipment of material. Prepares paperwork and material for shipment and reviews paperwork of incoming material. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision.

Principal Duties and Responsibilities

• Coordinates and schedules all outbound loads and coordinates with sales and production.
• Determines proper loading order and placement of product.
• Verifies shipping documents and records any discrepancies.
• Sets up all loads to be shipped common carrier with outside freight companies.
• Coordinates routing of orders, and dispatches carrier with orders and appropriate delivery instructions consistent with customer receiving times.
• Ensures all internal/external paperwork meets all Universal as well as DOT regulations and procedures.
• Documents any shortage on orders, investigates reasons for occurrence and informs sales and admin of the shortage.
• Takes and acts upon all calls for tracing and/or expediting orders.
• Maintains proper documentation and records of incoming and outgoing shipments.
• May assist loading and unloading material from trucks or carts.
• Prepares various reports and correspondence as required.
• Performs other duties as required.

Job Specifications

• High school diploma.
• Supervisor and leadership skills a plus.
• Working knowledge of standard DOT concepts, regulations, practices and procedures.
• Working knowledge of proper unloading techniques, weight limitations, and company procedures.
• Working knowledge of Excel, Word and Outlook.
• Basic knowledge of lumber math, lumber grades and species.
• Successful completion of forklift driver licensing process.
• Preferred understanding of company policies, practices and procedures.

Skills and Abilities

• Ability to understand verbal and written instructions in English; ability to read and write English.
• Ability to recognize safe vs. unsafe working conditions.
• Ability to plan and organize the work of others, determine priorities, meet deadlines and work under pressure and stress.
• Ability to identify problems and find viable solutions.
• Ability to understand and use basic math and numbers, and to use a computer terminal, calculator, and telephone.
• Demonstrated ability to frequently get on and off the forklift, and to strap and tie down shipments.
• Ability to multitask and pay attention to detail.
• Ability to work under indirect supervision.
• Ability to pass a drug test.
• Ability to work hours mandated by management.

Conduct

• Safety conscious and strong team player and goal oriented.
• Participates in Safety and CI programs.
• Leads by example and has a positive attitude.
• Looks for ways to improve productivity and department results.
• Punctual and reliable.

Working Conditions

The following physical activity is required (percentage of time during a typical workday may vary):

• Bending at waist
• Stooping, kneeling, crouching, crawling
• Climbing/balancing
• Lifting/carrying less than 10 lbs., 10–25 lbs., and over 25 lbs.
• Pushing/pulling
• Twisting
• Using force
• Sitting
• Standing
• Walking
• Talking: Expressing or exchanging ideas by means of the spoken word.
• Hearing: Perceiving the nature of sounds by the ear with or without correction.
• Seeing: Obtaining impressions through the eyes of the shape, size, distance, motion, color, or other characteristics of objects with or without correction.
• Driving a vehicle/heavy equipment
• Reaching: Extending the hands and arms in any direction (above and beyond comfort zone).
• Handling: Seizing, holding, grasping, turning or otherwise working with the hand or hands.
• Repetitive motion: Repetitious movement of arms, hands and wrists.

Disclaimer Statement

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.