Shipping and Receiving Clerk

Custom Control Sensors, LLC (CCS) is a global leader in the design, development, manufacturing and supply of pressure, temperature and liquid flow switches and sensors for the Aerospace, Defense and Industrial markets. Since 1957, CCS has provided high-reliability electro-mechanical devices utilizing the DUAL-SNAP action disc spring principle. CCS' Airborne Division supplies standard and custom switches, sensors, and transducers to aerospace, defense, commercial aviation, and government markets, including original PMA parts. The Industrial Division provides pressure and temperature switches, sensors, and transmitters for process control in oil and gas, petrochemical, power generation, steel, tire, automotive, medical, and other industrial applications. CCS is ISO 9001 and AS9100 certified, with industrial product certifications including UL, CSA, ATEX, GOST, CCC, and IECEx.

About the role

The Shipping and Receiving Clerk controls material entering and leaving CCS. On the inbound side, the position receives, verifies, documents, and routes incoming material to ensure accurate inventory and timely movement to inspection or stock. On the outbound side, the role packages, documents, and ships customer orders to ensure products leave complete, protected, correctly documented, and on schedule. This position covers both functions, with daily focus typically on one side but cross-training on both to ensure coverage during volume spikes or absences. Assignment between inbound and outbound is determined by the Supply Chain Manager or Warehouse Supervisor based on business needs.

This is a key position, as every dollar of material purchased and every dollar of product sold passes through this function. Accuracy here impacts inventory, cost, customer delivery performance, and audit records. The role works across departments, including Accounting, Planning, Maintenance, Quality, and leadership, and requires ongoing learning beyond the dock. Due to the regulated nature of CCS products, the position exercises judgment in verifying documentation, identifying discrepancies, and holding shipments that do not meet quality or export requirements.

Responsibilities

Receiving

• Unload, verify, and receive inbound material against the purchase order and packing slip for part number, revision, quantity, and condition.
• Enter receipts in the MRP system accurately and on the day material arrives to maintain inventory and purchasing data integrity.
• Route material to inspection, stock, or the requesting department, and identify and tag material requiring source or receiving inspection.
• Document and escalate overages, shortages, damage, and paperwork discrepancies immediately.
• Verify that required certifications and documentation arrive with the material and file them according to traceability requirements.

Shipping

• Pick, stage, pack, and ship customer orders complete and on the promised date, using packaging that protects the product in transit.
• Generate packing slips, labels, bills of lading, and carrier documentation, and tender shipments to the correct carrier and service level.
• Assemble required shipment documentation, including certificates of conformance and customer-specific paperwork.
• Prepare export documentation, including commercial invoices and required export control information, in compliance with ITAR and EAR requirements.
• Hold shipments lacking required quality or export documentation and escalate rather than release them.

Cross-Functional Coordination

• Work with Accounting on receipt and invoice matching, freight billing, and documentation needed to close transactions.
• Collaborate with Planning and Purchasing on inbound timing, expedited receipts, and discrepancies between expected and actual arrivals.
• Coordinate with Quality on inspection routing, nonconforming material, returned material, and shipment documentation.
• Partner with Maintenance on the condition and servicing of dock equipment, powered industrial equipment, and the shipping/receiving area.
• Provide leadership with accurate daily status on inbound backlog, shipments made, and risks to customer commitments.

Inventory and Material Control

• Perform MRP transactions accurately for every physical move to ensure system inventory matches the floor.
• Support cycle counting and inventory accuracy in receiving, staging, and shipping areas.
• Maintain first-in-first-out handling, shelf life control, and identification and traceability of all material handled.
• Handle returned material and RMA receipts according to procedure and route them to the correct owner.

Cross-Training and Development

• Maintain proficiency in both receiving and shipping functions, including system transactions and documentation.
• Understand how the work connects to inventory accuracy, cost, and customer delivery performance.
• Take on additional material control, documentation, and system responsibilities as proficiency grows.
• Train and support others in the function as assigned.

Compliance and Safety

• Follow all AS9100 and ISO 9001 procedures, work instructions, and revision controls applicable to receiving and shipping.
• Comply with ITAR and export control requirements for controlled parts, technical data, and shipment screening.
• Operate forklifts, pallet jacks, and other powered equipment safely and only with current certification.
• Follow all safety rules and personal protective equipment requirements, and keep dock, staging, and aisle areas clear and orderly.

Competencies

• Transaction and Documentation Accuracy: Receives, ships, and transacts with correct part, revision, quantity, and location on the same day, and assembles the correct paperwork package every time.
• Discrepancy Identification: Catches shortages, damage, wrong revisions, and missing certifications before material is accepted or released.
• Export and Trade Compliance: Applies ITAR and EAR requirements correctly and stops non-compliant shipments.
• Customer Commitment Ownership: Treats the promised ship date as the standard, keeps inbound and outbound flowing under pressure, and communicates risks early.
• Cross-Functional Partnership: Works effectively with Accounting, Planning, Quality, Maintenance, and leadership, providing accurate and timely information.
• Growth and Versatility: Stays proficient in both sides of the function, seeks learning opportunities, accepts coaching, and takes on more responsibility.
• Attendance: Is present, on time, and ready to work as scheduled, managing time off to avoid impacting team or customer commitments.
• Culture: Lives CCS values in daily work, treats people with respect, communicates directly, and supports a positive work environment.
• Safety: Works safely, follows all safety rules and PPE requirements, reports hazards, and avoids shortcuts under pressure.
• Compliance: Follows CCS policies, procedures, and quality/export control system requirements, completes training, and raises concerns.

Requirements

• Must be a US Person as defined by ITAR (22 CFR 120.15) due to the export-controlled nature of CCS products and technical data.
• High school diploma or GED required.
• Two or more years of shipping and receiving experience in a manufacturing or distribution environment.
• Willingness and ability to perform both receiving and shipping work and move between them as business needs require.
• Experience with MRP receiving and shipping transactions.
• Familiarity with carrier systems such as UPS, FedEx, and freight portals.
• Forklift certification required or ability to obtain it within 30 days of hire.
• Ability to read and interpret purchase orders, packing slips, engineering drawings, and revision levels.
• Working knowledge of ITAR and EAR export documentation requirements preferred.
• Experience in an AS9100 or ISO 9001 environment preferred.
• Basic computer skills, including Excel, email, and handheld scanning equipment.
• Ability to lift 35 pounds and stand/move throughout the shift.

Physical Requirements

The physical demands described are representative of those required to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Continuously required to stand, walk, use hands and fingers, carry, climb, bend, reach, turn, twist, push, and pull.
• Frequently lifts and/or moves up to 50 pounds; occasionally moves heavier material with assistance from equipment or another person.
• Works on and around powered industrial equipment and stands on concrete surfaces for extended periods.
• Uses a computer and handheld scanning equipment to access, input, and retrieve data.
• Specific vision abilities required include close vision, distance vision, peripheral vision, color vision, depth perception, and the ability to adjust focus.

Benefits

• Medical and dental coverage
• 401k with company match
• Employer-funded life insurance, long-term disability, and short-term disability
• Paid sick leave
• Paid vacation
• Paid holidays