SFP-Program Technician - Location: __GL:___WBS:___Fund:___

Location: Los Angeles City College

Salary: $5,575.19 - $6,906.69/mo; $66,902.28 - $82,880.28/yr (based on a full-time, 12-month position)

This position is temporary and tied to a specially funded program; employment will end when program funding ceases.

Responsibilities

• Assists in establishing program standards and goals and in the evaluation of program results.
• Assists students in identifying and developing educational, career, and/or vocational needs and goals; provides support services to students in assigned program areas.
• Makes presentations to college students, local high schools, parents, and community groups about programs offered by the college.
• Processes program participant cases including:
  • Conducting intake screening and interviews to determine initial and continuing eligibility for various programs and services.
  • Providing information about and making referrals to programs and services in areas such as child care, job placement, career and educational counseling, housing, and financial aid.
  • Preparing case notes, progress reports, and student verifications.
• Maintains liaison with community agencies to promote programs and services.
• Effectively utilizes computer software to create, edit, and translate data into reports and graphic formats.
• Collects data, reconciles discrepancies, and prepares descriptive, statistical, and evaluative reports related to assigned program areas.
• Attends various meetings, job fairs, and outreach events to provide students or potential students with information regarding occupational training, educational programs, and program policies, procedures, and requirements.
• Assists in the coordination and production of student events, programs, training workshops, publications, special services, and/or other related functions.
• Oversees the operations of one or more instructional laboratory(ies) including the set up and maintenance of equipment in assigned laboratories and providing instructional assistance to students.
• Schedules and monitors a variety of test programs utilized in academic achievement, vocational, or interest assessments; scores and provides input in the evaluation of test instruments; maintains records of individual and group test results.
• Designs questionnaires, selects samples, and conducts surveys among community populations to assess needs, interests, relevant background information, and resources for special interest programs.
• Assists in coordinating and participating in orientation and counseling programs by presenting and distributing informational materials, conducting or arranging for tours, scheduling student/counselor conferences, and arranging for presentations by faculty members.
• Participates in the design and writing of bulletins, brochures, news releases, and other materials to publicize or provide information on college programs and services.
• Prepares and processes operational documents related to budgeting, purchasing, personnel, payroll, contracts, and other administrative activities including:
  • Inputting and reconciling invoices, purchase orders, and contracts.
  • Processing budget transfers and reimbursements in compliance with established District policies and procedures, subject to approval by fiscal office administrators.
• Monitors and verifies the accuracy of budget expenditures; reviews records and source documents to identify discrepancies and determine corrective entries to account balances that meet established compliance standards, subject to approval by fiscal office administrators.
• Assists in the preparation of the annual budget of assigned program.
• Classifies accounting transactions and records account entries; maintains, reconciles, and closes accounts associated with program budget that meet established compliance standards, subject to approval by fiscal office administrators.
• Answers inquiries from administrators, faculty, vendors, and students regarding encumbrances, expenditures, account balances, and accounting procedures and policies.
• Assists in the selection, orientation, and training of clerical program staff.
• Assists in the maintenance of program participants' files and records.
• Assists in college transfer procedures and the scheduling of classes.
• Performs related duties as assigned.

Requirements

• An associate degree or its equivalent from a recognized college or university with coursework in sociology, psychology, counseling, adult education, business administration, computer applications and office technology (CAOT), public relations, or a related field.
• OR graduation from high school or its equivalent AND two years of full-time, paid experience related to the assigned duties of the position.
• A valid Class “C” California driver's license may be required for some positions.
• Travel to locations throughout the District may be required for some positions.

Qualifications

• Knowledge of:
  • Mission, objectives, and goals of assigned program area.
  • Eligibility requirements of assigned program area.
  • Community resources, organizations, and services common to community colleges.
  • Basic educational and vocational advisory techniques.
  • District policies and procedures related to general administrative and business transactions.
  • Basic elementary descriptive statistics.
  • Educational subject matter of assigned area.
  • Basic public relations and marketing techniques.
  • Computer software such as word-processing, spreadsheet, database management, and desktop publishing.
  • Standard accounting codes, classification, and terminology.
  • Methods used in maintaining accounts.
  • Principles of business English, punctuation, spelling, and grammatical usage.
  • Recordkeeping procedures.
  • Capabilities of computer, systems, software, and hardware used in the management of a specially funded program.
• Ability to:
  • Understand, interpret, and apply laws, regulations, and procedures pertaining to assigned program.
  • Communicate effectively with individuals from various ethnic and socio-economic backgrounds and different levels of academic achievement.
  • Gather and impart program-related information tactfully and accurately.
  • Effectively utilize computer equipment in the performance of duties.
  • Prepare clear, comprehensive, and effective reports, correspondence, publicity materials, and oral presentations.
  • Work effectively and cooperatively with students, staff, faculty, and the public.
  • Provide technical assistance to others.
  • Apply various accounting practices and procedures.
  • Perform arithmetical computations accurately.
  • Gather and compile statistical and financial data.
  • Keep information confidential.
  • Maintain a variety of logs, files, and records.
  • Meet schedules and deadlines.
  • Critically review source data and detect and correct errors.
  • Give clear and concise instructions.
  • Learn basics of budget preparation and maintenance.
  • Learn specialized computer applications.

Benefits

• Medical, dental, and vision care plans for employees and their dependents.
• A $50,000 life insurance policy provided free of charge for each employee.
• 12 full-pay days and 88 half-pay days of illness leave for new employees.
• 19 paid holidays per year.
• Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District (15, 20, or 24 days for management and confidential positions).
• Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
• Membership in the Public Employees Retirement System.
• Social Security coverage.
• Employee Assistance Program.