SERVICES OPERATIONS CLERK (OA)

Job Summary

About the role

Performs a wide variety of clerical support and secretarial duties relating to Services Operations.

Responsibilities

• Prepares Supplemental Reports of Goods Received for all assigned Services Departments.
• Collections data from departments and prepares monthly reports for accruals and journal vouchers.
• Provides the Accounting Office with input on adjustments, repairs, deposits, and advance payments etc.
• Researches variances in data submitted by the Accounting Office on preliminary operating statements utilizing source documents.
• Makes extensions to RGRs received from Accounting Office.
• As required makes changes, additions, deletions to existing programs to generate reports to include comparative sales reports comparing actual operating results against the previous year and the current budget percentages of increase, decrease etc.
• Prepares worksheet of incoming and outgoing RGRs of all departments. Generates complete reports as required.
• Prepares monthly Teleflora Telephone order and Portrait Studio for orders. Totals transmittal charges and forwards to the Accounting Office for processing.
• Makes changes to delinquent payments for TV rentals. Researches unpaid invoice requests.
• Maintains log on laundry dry cleaning services. Receives delivery tickets from laundry dry cleaning store and verifies the monthly charges against contractor's invoice merchandise transfer. Receives outstanding loss damaged claims from laundry dry cleaning store for damaged items. Prepares outstanding claims memorandums.
• Maintains short term concessionaire contracts. Prepares monthly reports.
• May prepare a variety of correspondence from rough or handwritten draft.
• Work is performed independently and in conformance with established policies, procedures, and regulations. Refers unusual problems to supervisor for resolution. Review is made for accuracy, adequacy, and adherence to regulatory material.
• Uses appropriate software programs in the performance of duties.
• Performs other related duties as assigned.

Requirements

General Experience: 1 year progressively responsible clerical or office work of any kind in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position.

Specialized Experience: 1 year progressively responsible experience performing clerical or administrative support duties or experience in a related area which demonstrates the ability to perform the work of the position.

Or Substitution Of Education For Experience: 1 2 year academic study above the high school level may be substituted for each 6 months of 1 year of general and 1 year specialized.