Service Order Administrator

About the Role

Provides administrative and secretarial support to the daily operations of the office.

Responsibilities

• Schedule meetings and subcontractor site visits
• Attend Service Order meetings and prepare minutes to distribute as required
• Process base access requests for subcontractors
• Create Service Order documentation to include updating OMEE sheet and maintaining fund tracking sheet
• Setup new vendors and contractors as needed
• Schedule system outages and coordinate outages with appropriate parties
• Process subcontractor payments and manage invoices
• Prepare and provide required reports via various software systems and MS Office suite
• Serve as liaison with government contacts as well as for Facilities Maintenance Department (FMD) revisions
• Other duties as assigned

Requirements

• At least two (2) years’ prior office administrative experience
• Experience with Microsoft Word, Excel, Outlook and MS Project
• Strong organizational skills
• Experience using telephones, fax machines, copy machines, scanners and printers

Work Environment

• Work environment is a typical office setting
• Physical demands include intermittent sitting, standing, and walking, and occasional bending, reaching, and lifting
• Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but generally not to the point of being disagreeable