Service Administrative Assistant II

About the role

TEAM UP WITH US! The Service Administrative Assistant II schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

Responsibilities

• Open Work Orders for Customers
• Updating the aged WIP (Work in Progress)
• Loading Technician Notes
• Preparing work orders of $5k to $10k for closing
• Preparing work orders for Invoicing
• Collecting pre-payments, final payments, and sending for credit approval
• Issuing PO’s to our vendors
• Communicating with customers and providing excellent customer service for internal and external customers
• Reconcile P-card’s for business needs
• Cooking and arranging meetings/travel; preparing agendas; recording and transcribing minutes of meetings; conducting research and compiling reports as needed
• Ordering and maintaining supplies; arranging for equipment maintenance.

Requirements

• A high school diploma or general education degree (GED)
• One to three years related experience and/or training
• Equivalent combination of education and experience
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence
• Ability to speak effectively before groups of customers or employees of organization
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations
• Knowledge of MS Office Suite software

Qualifications

High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.

Skills

• Reading and interpreting documents
• Writing routine reports and correspondence
• Speaking effectively before groups
• Dealing with problems involving several concrete variables
• Using MS Office Suite software

Benefits

We offer health, dental, vision, life, and more as a comprehensive benefits package.

Pay

Details on pay are not specified in the job posting.

Schedule

Details on schedule are not specified in the job posting.

Additional Information

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually quiet.
• Required travel up to 10%.
• This position is not considered a safety sensitive position.

Equal Opportunity Employer

EEO/AA Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities