Senor Meeting and Event Planner

Roles and Responsibilities

• Create pre-event logistics/operational details and post-event reports.
• Analyze site selection criteria.
• Proficient in computer operation, developing brochures, registration materials, programs, schedules and agenda data.
• Retrieve and gather information requested such as “read-a-heads” and PowerPoint slides.
• Develop and manage event planning timelines, master schedules, load-in/load-out schedules, and event staffing schedules.
• Onsite management of registration, badge scanning, directing/greeting attendees, info desk
• Create and manage online registration websites and event apps.
• Organize logistics for equipment and food/beverage services.
• Provide general event support.
• Setup and execute webinars and virtual/hybrid events.
• Initiate and complete any applicable training requirements.

Ideal Candidates

• Adeptly handle daily operational details while applying strategic thinking to successful experiences.
• Excellent organizational skills with the ability to multitask under pressure.
• Strong communication and interpersonal skills.
• Experience in planning meetings, conferences or events ranging in size from 20 to 1,000 attendees.
• Must be friendly, outgoing, and professional.
• Must effectively interact with the public and provide courteous service.
• Experience with event registration platforms.
• Demonstrated experience in hosting webinars and virtual events.

Minimum Qualifications

• Bachelor’s degree and 6 years of meeting/event coordinating experience.
• Must have the ability to understand assignment and ability to perform the duties of the assignment.
• Must have the ability to understand and adhere to established policies and procedures.
• Excellent interpersonal and communication skills.
• Proficient in virtual meeting management and web broadcasting.
• Flexibility and ability to function equally well in a support role or in lead role when working with colleagues on projects.
• Must be able to work on site during meeting and event execution.
• Willing to travel