Senior Technical Project Manager

Responsibilities

• Manage, coordinate, and establish priorities for complete life cycle of projects including the planning, design, programming, testing, and implementation of business solutions designed to meet requirements of various departments in the commonwealth.
• Develop estimates for the enhancement, business process re-engineering or development effort in planning, analysis, design, construction, testing, and implementation.
• Adjust and revise project estimates when necessary and ensure new project estimates are approved by the client and agreed upon.
• Develop the detailed Project Management Plan for the enhancement, business process re-engineering or development effort.
• Accountable for the approval and sign-off of the Project Management Plan with customer representatives, and all affected project stakeholders.
• Accountable for delivery of all work tasks identified in the Project Management Plan and Project Schedule.
• Create, review, and obtain approval of the Communication Plan and Deliverables Matrix to ensure effective communication with all stakeholders and management.
• Prepare status reports on a periodic basis for the project team, team leads, group leads, Sponsor, and appropriate stakeholders.
• Follow HHS DC IT PMO methodology to ensure consistency throughout the various IT and program areas.
• Provide input and support for continual improvement within the HHS DC IT PMO to better service the HHS DC supported program areas.
• Mentor less experienced project management project staff to build overall understanding of project management when needed.
• Work closely with HHS DC IT Application, Data Warehouse, Informatics, Solution Management, Networking, Security and Service Management teams, as required, identifying tasks for the project schedule to support the implementation.
• Facilitate discussions between IT areas and vendors with focus on solution(s) to ensure the needs/requirements of the program area are achieved.
• Anticipate issues and proactively address them. Identify, track, and manage project risk and issues, through the use of a RAID+ Log. Develop risk mitigation strategies tracking to closure.
• Engage management in a proactive manner.
• Build and maintain relationships with key stakeholders and customer representatives.
• Communicate effectively with customers and software / hardware suppliers supporting the commonwealth as appropriate.
• Communicate with team members how their work assignments relate to and help achieve project objectives.
• Manage and track the project status against the project schedule.
• Coordinate system testing with appropriate staff resources.
• Deliver presentations as necessary.
• Develop and facilitate the achievement of project service commitments.
• Ensure that tasks provide value and support the strategic direction of the project.
• Balance workload with project members' capacity. Engaging management in a proactive manner.
• Plan, coordinate, and conduct training and orientation sessions.
• Accountable for peer reviews with the appropriate project team resources.
• Carefully identify and manage project risk, and develop risk mitigation strategies, and track to closure.
• Plan project specific training and orientation needs.
• Complete weekly timesheet reporting in PeopleFluent/VectorVMS by COB Friday.
• Submit weekly personal status reporting by COB Friday on SharePoint.
• Set up a project SharePoint site, and utilize Microsoft Teams for key documentation.

Requirements

• Experience with the implementation of an Electronic Health Record (EHR) system where the customer was employing a paper-based charting system.
• Project Management Institute (PMI) Project Management Professional (PMP) certification for a minimum of 5 years.
• Able to work in the Harrisburg office two (2) days a week as requested.
• Participate with Program Office staff in off-site meetings (i.e., State Health Centers), if required/requested.
• Seven (7) to nine (9) years of relevant Project Management experience.
• Experience with organizational change management (OCM) with independent customers is preferred.
• Experience with EHR and/or EMR, health informatics, and health IT.
• Directs, administers, manages, and facilitates enhancement(s), re-engineering of a business process(es) for a developmental project.
• Ultimately responsible for the HHS DOH program implementation.
• The PM's primary responsibility is to drive the entire effort from start to finish.
• The PM must ensure that the project is completed on schedule, within the defined budget and that the final product meets the business, technical, and established quality requirements.
• Familiar with the five (5) phases along with inputs/outputs identified by the Project Management Institute (PMI) that combine to turn a project idea into a working product.
• Strong interpersonal skills are required when consulting with the program area and various IT teams to define requirements and to analyze and resolve problems, ensuring collaboration and agreement with recommended solutions.