Senior Staff Analyst

About the role

The Senior Staff Analyst provides senior level professional analytical, administrative, and executive operations support to the Director of Houston Public Works in a fast-paced, high-volume executive environment. They support the Director in coordinating executive priorities, managing executive office operations for one of the City’s largest departments, serving more than 4,500 employees across multiple divisions and functions.

Responsibilities

• Supports executive priorities by facilitating communication, conducting research, analyzing information, and coordinating executive office activities.
• Coordinates executive operations by evaluating competing priorities, facilitating executive scheduling and coordinating executive commitments, coordinating executive travel and purchasing activities, and related administrative processes.
• Maintains confidentiality, manages multiple competing priorities, adapts to changing demands, and works independently in a high-profile executive environment.
• Provides senior-level analytical and executive operations support to the Director in the management, coordination, and evaluation of departmental priorities.
• Supports executive priorities by facilitating communication, conducting research, analyzing information, coordinating executive office activities, and supporting executive decision-making.
• Researches, analyzes, and prepares reports, executive summaries, presentations, briefing materials, and correspondence for executive leadership.
• Investigates administrative and operational issues, gathers information from multiple sources, analyzes findings, and develops recommendations for management consideration.
• Serves as a liaison between the Director, executive leadership, elected officials, governmental agencies, community organizations, vendors, external stakeholders, department personnel, and the public.
• Evaluates executive correspondence, requests for information, and issues requiring executive attention; determines appropriate routing, researching background information, preparing draft responses, and developing recommendations for management consideration.
• Prepares, reviews, edits, and maintains confidential executive correspondence, analytical reports, policy-related materials, presentations, briefing documents, and other sensitive materials.
• Covers executive travel logistics, including travel arrangements, itineraries, reimbursements, and related documentation, while ensuring accuracy, compliance with City policies and procedures, and continuity of executive operations.
• Aids in the development, analysis, and implementation of executive office workflows to improve efficiency, accountability, and effectiveness.
• Coordinates special projects involving Director initiatives, departmental priorities, operational improvements, reporting requirements, and strategic objectives.
• Collects, compiles, analyzes, and interprets information from multiple sources to support executive decision-making and management reporting, and development of recommendations.
• Maintains highly confidential personnel, financial, operational, and executive information with the highest degree of discretion and professionalism.
• Supports Director’s Office recruitment initiatives by coordinating selection activities, tracking onboarding progress, and providing information to support timely executive decision-making.
• Develops, compiles, analyzes, and maintains recurring and ad-hoc reports, executive summaries, presentations, and data collection initiatives for executive leadership.
• Tracks, monitors, and follows up on executive action items and coordinates completion of projects involving multiple divisions and executive stakeholders.
• Performs other related duties as assigned.

Qualifications

• Requires a Bachelor's degree in Business Administration, Public Administration or a field directly related to the type of work being performed.
• Five years of professional administrative, financial or analytical experience related to the type of work being performed are required.
• Preference will be given to candidates with experience serving in a professional executive support role for executive leadership, department directors, or senior level while coordinating executive priorities, communications, and departmental priorities.
• Experience coordinating complex executive schedules, competing priorities, and high-volume meeting coordination while balancing multiple departmental demands.
• Experience coordinating special projects, tracking action items, and collaborating with multiple divisions and executive stakeholders.
• Experience coordinating executive communications, including preparation of executive correspondence, briefing materials, presentations, talking points, and public speaking engagements.
• Experience preparing monthly, quarterly, and annual reports, executive summaries, presentations briefing materials for executive leadership.
• Experience managing highly confidential personnel, financial, operational, and executive information with discretion, professionalism, and sound judgment.
• Experience coordinating recruitment-related activities, including applicant packet review, interview scheduling, and onboarding logistics.
• Experience performing procurement-related activities including reviewing invoices, procurement card reconciliations, purchase orders, or other purchasing documentation.
• Experience researching, compiling, analyzing, and presenting information to support executive decision-making, operational initiatives, and special projects.
• Experience communicating effectively and professionally with executive leadership, elected officials, governmental agencies, community partners, vendors, and diverse internal and external stakeholders.
• Strong organizational, analytical, interpersonal, and written communication skills with the ability to work independently, exercise sound judgment, and manage multiple priorities in a dynamic executive environment.

Skills

• Exceptional organizational, analytical, communication, and problem-solving skills.
• Sound judgment, confidentiality, management of multiple competing priorities, adaptability to changing demands, and independent work in a high-profile executive environment.

Benefits

N/A

Pay

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Schedule

MONDAY - FRIDAY 8AM - 5PM* Occasional extended weekdays/weekend hours may be required to support operational needs, special projects, or time-sensitive priorities. Subject to change.