Senior Specialist - Legal Talent

Key Responsibilities

• Candidate Applications/Materials
• Oversees maintenance of recruiting ATS database/files for all candidate searches
• Drafts job postings, sends internal approval emails (as required), posts open positions on various job sites, updates firm website, draft proformas, offer letters, and related materials
• Sends out LPQs and Due Diligence forms to candidates, as directed, and routes them to PRC for review
• Affords assistance with performing hiring due diligence
• Develops and runs reports, as needed
• Tracks internal referrals for referral fee payment
• Search Firm Coordination
• Manages search firm agreement tracking and updates to database regarding search firm agreements
• Affords assistance with scheduling meetings with recruiters
• Search Firm Coordination
• Schedules interviews
• Schedules pre-interview and post-interview discussion meetings
• Coordinates candidate travel and processes expenses for reimbursement
• Maintains candidate feedback and interviewer notes
• Provides information to applicants as needed
• Prepares follow-up letters and tracks all partner applicant data
• Associate and Counsel Candidate Interview Process
• Schedules interviews
• Schedules pre-interview and post-interview discussion meetings
• Coordinates candidate travel and processes expenses for reimbursement
• Maintains candidate feedback and interviewer notes
• Provides information to applicants as needed
• Prepares follow-up letters and tracks applicant data
• Practice Group Communication
• Affords assistance with compiling and sending status reports to Practice Group Leaders and Directors of Practice Management
• Schedules meetings with Practice Group Leaders and Directors of Practice Management
• Researches and develops lateral attorney target lists for Practice Group Leader review and approval
• On-boarding
• Coordinates on-boarding process for all hires including new hire orientation schedules, prepare welcome materials for new hires and create arrival checklist
• Directs and oversees Legal Talent Coordinator’s drafting of new hire orientation schedules
• ATS Administration
• Serves as a contact for the ATS system (viRecruit)
• Collaborates with vendor and IT staff to resolve system issues
• Creates customized reports to drive process improvements
• Provides training and ongoing support to team members, ensuring effective system use

Requirements

• College degree and three plus years of relevant recruiting/human resources experience preferred
• Understanding and experience with data analysis and statistics
• Strong written communications skills
• Ability to work in a highly confidential environment
• Ability to establish priorities and remain flexible
• Proactive, strategic thinker with acute attention to detail
• Must be self-driven and able to work as a team player
• Possess excellent organizational, verbal, and written communication and phone skills
• Able to maintain a good rapport with various personnel at all levels
• Possess project management skills, sound business judgment and the ability to multi-task
• Proficient in basic computer applications in Microsoft Office (Word, Outlook, Excel, PowerPoint)