Senior Specialist, Information Management Submissions

About the Role

Buckeye is the premier infrastructure and logistics provider for the world’s energy needs, both today and tomorrow. Since 1886, we have successfully navigated transitions in energy distribution to meet the needs of an evolving market. Our people are critical to our success as we seek to thrive through the energy transition. We own and operate a diversified global network of integrated assets providing midstream logistic solutions, primarily consisting of the transportation, storage, processing, and marketing of liquid petroleum products.

The Senior Specialist, Information Management (Submissions) is responsible for managing third-party drawing management resources, document management database administration, project folder management, and concurrent engineering coordination.

Responsibilities

• Third Party Drawing Management Services
  • Coordinate with third-party firms to manage drawing management efforts.
  • Ensure third-party adherence to company drawing standards and timely task completion.
  • Serve as the primary contact for third-party drawing management resources, tracking progress, answering questions, and resolving issues.
  • Develop and maintain a system to track progress of third-party efforts.
  • Perform spot checks to verify drawing management accuracy and ensure comments are properly addressed.
• Document Management Database Tenant Administrator
  • Manage the structure, maintenance, and governance of the company-wide document control program and database, including vendor and user management.
  • Ensure hierarchy of the database is maintained and adhered to.
  • Train employees and external contractors on the drawing management process by company standards.
  • Serve as technical lead for enhancements within the technical document database.
  • Provide technical support to users and oversee ticket requests related to user management and technical issues.
• Project Folder Management
  • Coordinate with Engineering Service Providers to establish Meridian project folders and provide access to project-specific drawings.
  • Confirm all required drawings have been submitted by Engineering Service Providers to close out Meridian project folders.
• Concurrent Engineering Coordination
  • Communicate with engineering firms when concurrent engineering is underway at facilities.
  • Ensure concurrent engineering changes, maintenance redlines, MOC updates, and other drawing revisions are incorporated into the final project drawing package.
  • Resolve drawing conflicts between multiple projects to ensure a single, accurate drawing of record is maintained.
• Other Responsibilities
  • Gather drawings for employees or engineering firms as assigned.
  • Perform drawing package submission into the document management system as assigned.
  • Review engineering drawings against standards and provide feedback as assigned.
  • Other duties as assigned.

Requirements

• Associate’s Degree required.
• 10+ years of related experience.
• Strong analytical and problem-solving skills.
• Strong background in document control processes.
• Familiarity with reviewing engineering drawings.
• Experience with Microsoft Office products.
• Excellent communication and stakeholder engagement skills.
• Travel Requirements: Up to 10% travel possible.

Preferred Skills

• Bachelor’s degree in engineering.
• Proficiency using Meridian as a document management system.
• Pipeline & terminal industry knowledge and experience.

Physical & Safety Requirements

• Continuously operates a computer and other office productivity equipment (e.g., calculator, copy machine, and computer printer).
• Frequently required to communicate effectively with others.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

About You

To be successful in the Buckeye culture, employees must possess a demonstrated commitment to environmental responsibility and regulatory compliance. Excellent communication, both written and verbal, as well as strong organizational skills are paramount. You must work independently and exercise tact, discretion, and professionalism when dealing with internal and external customers and handling sensitive information.

Buckeye fosters a "People First" culture, investing in employees to equip them as fully contributing members of high-performing teams. We focus on collaboration, inclusion, empowerment, accountability, and professional development. Join us as we build a business responsive to future needs while continuing to serve the energy needs of communities today.