Senior Specialist, Contracts and Claims

We need to output HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We need to parse the job description. We have "GENERAL PURPOSE" paragraph describing key functions. Then "Essential Functions" list bullet-like sentences. Then "ESSENTIAL FUNCTIONS (cont.)" continues. Then "COMPETENCIES" list. Then "Qualifications & Special Skills Required" list. Then "EDUCATION / CERTIFICATIONS". Then "Physical Requirements". Then "Supervisory Responsibilities". Then disclaimer etc. We need to map to sections: About the role (maybe general purpose). Responsibilities (essential functions). Requirements (maybe qualifications & special skills). Qualifications (education/certifications). Skills (competencies). Benefits, Pay, Schedule: not present. So we should not include those sections. We must not repeat job title as heading (not given). No Job ID. We must preserve all substantive info, not invent. Remove boilerplate: EEO, disclaimer, etc. Also remove navigation/cookie etc not present. We need to use

• for any list of duties/requirements/benefits, and

  for prose. We need to decide which content is prose vs list. The "GENERAL PURPOSE" paragraph can be

  . The essential functions are a series of sentences each starting with a verb; could be list items. We'll put them in

  • . The competencies list also bullet. Qualifications & Special Skills Required also list. Education/Certifications list. Physical Requirements maybe prose. We must not include sections with filler like "commensurate with experience". Not present. Thus sections:

    About the role

    ...general purpose...

    Responsibilities

    • ... each essential function...

    Qualifications

    maybe combine Education/Certifications and Qualifications & Special Skills? But we have separate headings: Qualifications (maybe education/certifications) and Skills (competencies). The instructions: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have Qualifications (education/certifications) and Skills (competencies). Requirements maybe we could include qualifications & special skills? But we already have Qualifications and Skills; Requirements could be something else like "Transportation experience required" etc. However we have "Qualifications & Special Skills Required" which includes transportation experience, degree, paralegal, years experience, etc. That could go under Requirements. But we already have Qualifications heading for education/certifications. To avoid duplication, we could map: - About the role: general purpose. - Responsibilities: essential functions. - Requirements: Qualifications & Special Skills Required (transportation experience, degree, paralegal, years, etc.) - Qualifications: EDUCATION / CERTIFICATIONS (B.A. degree or equivalent work experience) - Skills: COMPETENCIES (list of competencies) We must not create sections with no content. All have content. We need to ensure we don't repeat info. The "Qualifications & Special Skills Required" includes "B.A. degree or equivalent work experience" which also appears in EDUCATION / CERTIFICATIONS. That's duplication but we must preserve all substantive info; we can keep both but might be redundant. However we could avoid duplication by noting that the education requirement appears in both; but we must preserve all info, not remove unless it's boilerplate. It's not boilerplate; it's substantive. So we need to include it in both sections? That would repeat same sentence. Might be okay but could be considered duplication. The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." It doesn't forbid duplication if it's in source. However we could combine to avoid duplication but risk losing detail? If we combine, we still preserve the info (just not duplicated). That's okay because we are not summarizing away detail; we are just not repeating same sentence. The info is still present. So we can avoid duplication by placing the education requirement only once, maybe under Qualifications. Then Requirements section would have the other items (transportation experience, paralegal, years, etc.). That seems reasonable. Thus: Requirements (

    Requirements

    )
    • Transportation experience required
    • Paralegal or equivalent experience required; paralegal certificate a plus
    • Minimum 5-8 years experience in contract management
    • Experience with reviewing, drafting, and handling contracts
    • Knowledge of transportation contracts, best practices and implications / objectives / ramifications of contractual provisions
    • Excellent organization skills, with a passion for details
    • Excellent verbal and written communication skills
    • Ability to work well in a team environment; supervisory experience is a plus
    • Excellent interpersonal skills and ability to effectively work and coordinate with a variety of internal and external contacts
    • Strong analytical skills
    • Strong knowledge of Office (Outlook, Word, Excel and PowerPoint)
    But note some of those are also competencies; but they appear under Qualifications & Special Skills Required. We'll keep them there. Now Qualifications (

    Qualifications

    )

    B.A. degree or equivalent work experience

    maybe also include Paralegal certificate a plus? Already in Requirements. We'll keep just degree. Skills (

    Skills

    )
    • Integrity & Trust
    • Time Management
    • Action Oriented
    • Priority Setting
    • Written Communications
    • Listening
    Now Responsibilities (

    Responsibilities

    ) list essential functions. We need to extract essential functions from the text: "Essential Functions Review and analyze contracts and redlines Draft and redline contracts and provide written and oral recommendations to legal and business requestors as directed Support negotiation of contract terms with carriers/providers or their representatives as necessary Support periodic updates to and distribute contract templates Assist business stakeholders with contract finalization support including signature authority, electronic signatures, counterpart signatures, etc. Track required cross functional approvals required per Ross policy Contract in-take Maintain Excel log of incoming contract requests Assess internal contract review requests and complete initial intake checklist for contract requests Provide appropriate contract templates to business stakeholders Communicate department processes to business stakeholders and contract requestors Contract Projects Upload contracts into database Prepare contract reports Support records management program Support other Ross teams with projects and other assignments as needed Claims Oversee claims process from gathering information, to filing, to recovery. Collaboratively work with A/P, DCs, Transportation Ops, Merchants, Carriers, Insurance Providers and Inventory Control to investigate and recover claims. Investigation requires multiple systems knowledge and research to include RMS, RDM, TMS, RDW Micro-strategy and Carrier websites. Systemically file claims documentation and recover funds to offset loss through existing tools Access and Excel. Recommend settlements internally and as authorized negotiate settlements on behalf of the company. Collaborate with Inventory Control and Risk Management on possible claims. Follow up on open claims for payment status. Process Management & Administration Monitor Accounts Payable research of unit receipts using RDM, MERA and physical BOLs. Filing and long-term storage of BOLs must meet all internal and external audit standards. Responsible for the maintenance of standard operating procedures and workflows for all job duties within the Procurement support group. Special projects as needed by the Transportation Procurement Director and Procurement Managers." We need to split into sensible list items. Could break at each sentence. Let's produce list items: - Review and analyze contracts and redlines - Draft and redline contracts and provide written and oral recommendations to legal and business requestors as directed - Support negotiation of contract terms with carriers/providers or their representatives as necessary - Support periodic updates to and distribute contract templates - Assist business stakeholders with contract finalization support including signature authority, electronic signatures, counterpart signatures, etc. - Track required cross functional approvals required per Ross policy - Contract in-take: Maintain Excel log of incoming contract requests - Assess internal contract review requests and complete initial intake checklist for contract requests - Provide appropriate contract templates to business stakeholders - Communicate department processes to business stakeholders and contract requestors - Contract Projects: Upload contracts into database - Prepare contract reports - Support records management program - Support other Ross teams with projects and other assignments as needed - Claims: Oversee claims process from gathering information, to filing, to recovery - Collaboratively work with A/P, DCs, Transportation Ops, Merchants, Carriers, Insurance Providers and Inventory Control to investigate and recover claims - Investigation requires multiple systems knowledge and research to include RMS, RDM, TMS, RDW Micro-strategy and Carrier websites - Systemically file claims documentation and recover funds to offset loss through existing tools Access and Excel - Recommend settlements internally and as authorized negotiate settlements on behalf of the company - Collaborate with Inventory Control and Risk Management on possible claims - Follow up on open claims for payment status - Process Management & Administration: Monitor Accounts Payable research of unit receipts using RDM, MERA and physical BOLs - Filing and long-term storage of BOLs must meet all internal and external audit standards - Responsible for the maintenance of standard operating procedures and workflows for all job duties within the Procurement support group - Special projects as needed by the Transportation Procurement Director and Procurement Managers That seems comprehensive. Now About the role: The GENERAL PURPOSE paragraph: "The key functions of this position are reviewing, drafting, and processing a variety of transportation contracts, including amendments, addendums, non-disclosure agreements, event agreements, statements of work, to support the corporation’s logistic management teams. The individual will assess incoming contract requests for completeness, and review, draft, and support negotiation of contract documents and interact with internal business stakeholders and vendors or their representatives, as directed. All these tasks will be completed with Ross Legal Department review of final outputs." We'll put that in

    . Now we need to ensure we don't include boilerplate like "DISCLAIMER", "EEO", etc. We'll omit. Now produce HTML fragment:

    About the role

    ...

    Responsibilities

    • ...
    ...

    Requirements

    • Transportation experience required
    • Paralegal or equivalent experience required; paralegal certificate a plus
    • Minimum 5-8 years experience in contract management
    • Experience with reviewing, drafting, and handling contracts
    • Knowledge of transportation contracts, best practices and implications / objectives / ramifications of contractual provisions
    • Excellent organization skills, with a passion for details
    • Excellent verbal and written communication skills
    • Ability to work well in a team environment; supervisory experience is a plus
    • Excellent interpersonal skills and ability to effectively work and coordinate with a variety of internal and external contacts
    • Strong analytical skills
    • Strong knowledge of Office (Outlook, Word, Excel and PowerPoint)

    Qualifications

    B.A. degree or equivalent work experience

    Skills

    • Integrity & Trust
    • Time Management
    • Action Oriented
    • Priority Setting
    • Written Communications
    • Listening
    We should not include Benefits, Pay, Schedule. Check that we haven't missed any substantive info: Physical Requirements, Supervisory Responsibilities N/A. Physical Requirements: "Consistent timeliness and regular attendance Vision: ability to see information in print and/or electronically Job requires