Senior Space Planner

Space Planning & Analysis

• Collaborate with the Director to manage the space request including reviewing requests and developing recommendations aligned with institutional priorities.
• Prepare documentation to include justification, options, and recommendations for review by the Space Administration Committee.
• Ensure collaboration with project managers, and move coordinators to assess space needs, assign space, and coordinate moves across academic, administrative, and research units.
• Analyze space utilization data to identify inefficiencies, opportunities for consolidation, and areas for reallocation or redesign.
• Develop space programs and concept diagrams that reflect unit needs, institutional priorities, and progressive space use models (e.g., shared workspaces, hoteling, hybrid work).
• Conduct space feasibility assessments, including adjacency studies, occupancy modeling, and fit plans.
• Support the development of long-term space plans as part of the annual budget cycle, incorporating historical context, leadership vision, and competing priorities.
• Participate in planning meetings with unit stakeholders to gather requirements, document space needs, and propose solutions.
• Maintain awareness of industry benchmarks and trends in higher education space planning to inform recommendations.

Space Data Management & Software Use

• Ensure space data supports the Director’s strategic planning efforts by maintaining accuracy and providing actionable insights within Archibus and Lambent.
• Cook with Facilities IT and external consultants on software upgrades, integrations, and enhancements from a user perspective.
• Collaborate with Facilities IT to ensure space standards and guidelines are documented and integrated into planning workflows.
• Create and maintain dashboards, reports, and visualizations using Archibus, AutoCAD, and Microsoft Teams to support space planning and executive decision-making.
• Develop and deliver user training for departmental Archibus users and support onboarding of new users.
• Document and implement continuous process improvements in space data workflows and reporting.

Reporting & Surveys

• Prepare recurring and ad-hoc reports, graphics, and presentations for internal stakeholders, including space utilization metrics, occupancy data, and planning scenarios.
• Support the bi-annual SCHEV Space Inventory and Classroom Utilization Reporting in coordination with Institutional Effectiveness and Planning.
• Aid with Facilities & Administrative (F&A) audits and functionalization surveys in collaboration with Fiscal Services.
• Lead or support twice-yearly academic and administrative unit location inventory audits, ensuring data accuracy and completeness.
• Respond to data requests from university committees, leadership, and external agencies, ensuring timely and accurate delivery.

Stakeholder Engagement

• Serve as a key liaison to academic and administrative units for space planning and data validation.
• Collaborate with Interiors and Space Planning team members to coordinate moves, renovations, and space assignments.
• Facilitate discussions with unit stakeholders to understand operational needs, constraints, and long-term goals.
• Translate stakeholder input into actionable planning documents and visual presentations for executive review.
• Communicate planning recommendations and committee decisions to stakeholders in coordination with the Director.
• Support space-related initiatives and committee work as assigned by the Director.

Required Qualifications

• Bachelor’s degree in related field, or an equivalent combination of education and experience.
• Generally, a minimum of 5 years of experience in space planning, facilities data management, or related functions in higher education, corporate, or institutional settings.
• Demonstrated knowledge of space management software such as Archibus, AutoCAD, or similar platforms.
• Demonstrated knowledge of space utilization metrics and how to apply them to planning decisions.
• Skills in analyzing space data and translating findings into actionable recommendations.
• Skills in managing complex datasets and maintaining accurate records.
• Skills in coordinating space assignments and moves in collaboration with project managers and move coordinators.
• Skills in developing space programs, concept diagrams, and feasibility assessments.
• Ability to communicate effectively with diverse stakeholders, including academic and administrative units.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to synthesize complex data into executive-level presentations and infographics.
• Ability to support continuous improvement in space planning processes and technologies.

Salary

$125,000 Max; Salary commensurate with education and experience

Other Info

Apply on George Mason website: JOBS.GMU.EDU