Senior Society Administrator (E2096)

About the role

The Senior Society Administrator is responsible for a variety of Solid-State Circuits Society (SSCS) activities and business operations. This role supports the Society Executive Director and volunteer leadership in managing committee and operation activities.

Responsibilities

• Serve as a liaison/support staff for the VP of Membership and Chapter Chair, including assisting with logistics and meeting planning for Membership standing committee events and Chapter subcommittee events at conferences.
• Ensure timely and accurate disbursement of Chapter subsidies, coordinate new-chapter applications, assist in creating membership brochures and collateral, generate membership reports for marketing campaigns and committee meetings, and collaborate with other IEEE groups to distribute welcome letters to new society members.
• Organize committee meetings for the Solid-State Circuits Directions (SSCD) and the Technical Committee on the Open-Source Ecosystem (TC-OSE), keep records aligned with the Executive Office's role as the society's institutional memory, analyze data, and make actionable recommendations.
• Support SSCS's participation in IEEE Councils, Communities, and Initiatives by assisting the Vice President with reporting/analysis and keeping memoranda of understanding and other agreements up to date.
• Provide operational support for the Student Engagement ad hoc committee, organize meetings for the Nominations Committee, and assist in the selection of society president and vice president candidates.
• Manage data gathering, analysis, and archiving for the Conferences Committee, prepare administrative meeting schedules, notices, agendas, and supporting materials, and attend meetings as assigned.
• Assist in the organization and execution of AdCom meetings, maintain confidentiality, and follow IEEE policy on archiving and curation of all committee materials.
• Develop new products (workshops, webinars, podcasts, etc.) for technical areas and publications sponsored by SSCS, process independent contractor forms, small vendor registration, and master service agreements (MSAs).
• Perform other tasks as assigned by the Executive Director.

Requirements

• Bachelor's degree or equivalent experience
• 2-4 years of business experience in communications, non-profit governance support, business administrative, science technology, conference or project management
• Previous experience working with volunteer leadership based organizations
• Experience with Roberts Rules of Order, bylaws, policies, and constitutionally based organization structures
• Volunteer meeting management and conference development experience
• Ability to analyze process-driven workloads, work with financial data, develop efficient business processes, and examine existing processes for cost and time efficiencies
• Knowledge of the IEEE infrastructure
• Advanced and daily use of Microsoft Excel, effective email communications, and the Internet for research and communication, plus a regular user of large databases
• Demonstrated advanced and daily use of web conference tools and technologies related to virtual presentations and regularly use web content management systems/technology and off-the-shelf word processing, presentation, and spreadsheet software
• Ability to manage multiple projects simultaneously, maintain focus, prioritize tasks, and complete goals within set timeframes
• Excellent written and verbal communication skills, interpersonal skills, and organizational abilities
• Technologically savvy and literate, applying the benefits of technology to work environment, keeping abreast of current technologies within the engineering and scientific community, and providing assistance during volunteer events
• Understanding or ability to understand IEEE systems for deploying intellectual property, utilizing web conference tools and technologies related to virtual presentations, and using off-the-shelf software