Senior Research Administrator 3 - 141019

About the role

The Senior Research Admin 3 oversees complex awards, providing analytical and financial support in contract and grant administration, budget development, large financial project management, and closeout activities for federal, state, local, and private awards.

Responsibilities

• Reviewing proposals to ensure projected budget accuracy
• Negotiating, administering, and monitoring contract and grant awards, including compliance with regulations, terms, and conditions
• Financial management and reporting
• Sub award/subcontract issuance and administration
• Advising PIs and staff on applicable overhead rates, UC and agency rules, regulations, required language for budget justifications, cost-sharing rules, fees, and funding trends
• Compiling budget data, spending projections, and faculty compensation plans for proposal submissions
• Preparing monthly financial statements, reviewing appropriateness and allocability of expenditures, tracking availability of funds and applicable funding restrictions; preparing allocations and budget adjustment transfers as required; preparing cost transfers and other financial adjustments for fiscal closing and award close-out
• Processing and billing of outside purchase orders for external sales and service agreements

Qualifications

• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment
• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Ability to perform complex financial analysis and customized reporting
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reports
• Experience with advanced Excel spreadsheets and pivot tables, preferably in an Apple environment
• Maintains current knowledge of compliance regulations in all areas of research administration
• Demonstrated knowledge of generally accepted accounting, fiscal, and reporting principles
• Ability to work independently, take ownership of work performance, follow through on assignments, identify problems and recommend course of action for resolution, and acknowledge those tasks/items/problems that need to be handled by self and those that need the Finance Manager’s or MSO's attention
• Excellent interpersonal communication skills for effective written and oral communication to correspond with all levels of administration using correct rules of grammar, punctuation, and proper formats, and demonstrating the ability to proofread own work
• Strong management, problem-solving, decision-making skills and organizational skills, with ability to prioritize job functions to meet multiple deadlines, ensure smooth work flow, and handle multiple tasks simultaneously