Senior Registrar

Primary Function

The Senior Registrar reports to the Director of Registration and Exhibition Management and is responsible for collection and exhibition registration. They ensure the institution follows best practices for collections management and incoming and outgoing loans at the Barnes Foundation and Calder Gardens.

Job Qualifications

• MA in a relevant discipline
• 10 + years of registration experience
• Experience with exhibition registration including international and multivenue exhibitions
• Knowledge of, and dedication to, best practice in collections management
• Familiarity with TMS and Microsoft Office applications
• Wide professional network
• Ability to work across teams
• Fluency in a foreign language is preferred

Clearances

Criminal Background-National

Job Responsibilities

• Registration for exhibitions including collection works and works on loan. Exhibitions may be international and multi-venue.
• Organizes and manages regular collection inventories.
• Assists with outgoing loans including acting as a courier.
• Manages exhibitions and activations beyond the scope of the Roberts Gallery including the classrooms, light court, and lower-level lobby.
• Liaises with Conservation and Facilities.
• Works outside of regular office hours when necessary.
• Supports the Director of Registration and Exhibition Management, or other colleagues as necessary.
• Oversees updates to object records in the collections management database for works in the Barnes Foundation collection, coordinating the work of other departments.
• Works closely with the Visual Resources Manager to ensure that digital images of collection objects are attached to the collections management database.
• Maintains collection records digitally in TMS and hardcopy in the object files, ensuring the integrity and quality of data, and of manuals/style guides for data entry.
• Manages offsite storage.
• Supports the Director of Registration and Exhibition Management, or other colleagues as necessary.

Organization-Wide Competencies

• Accountability:
  • Prepares for work assignments and meetings,
  • Credits fact-finding, decision-making and/or follow through,
  • Admits mistakes and errors and informs others when one is not able to meet a commitment.
• Job Quality:
  • Demonstrates dependable job knowledge necessary for the position,
  • Produces timely, accurate, high quality work output,
  • Prioritizes work responsibilities effectively and produces work quantity expected for the role.
• Service:
  • Identifies problems and collaborates with others to devise and create effective solutions,
  • Interacts and communicates with fellow employees in a manner that promotes a harmonious and cooperative working environment in accordance with our Core Values,
  • Facilitates open communication and keeps an open mind about new ideas.
• Leadership:
  • Sets a good example for others,
  • Demonstrates ethical decision-making and communication,
  • Makes decisions. Uses a solution-oriented, collaborative approach.
• Collaboration:
  • Seeks win-win outcomes in decision-making,
  • Shows a proactive, inclusive, helpful, and respectful attitude to colleagues, guests and others,
  • Takes initiative to contribute to diversity, equity, inclusion, and accessibility initiatives.
• Empowerment (Supervisors):
  • Directs others’ work effectively with adequate goal-setting, accountability, delegation, supervision, conflict resolution, accessibility to support and resources,
  • Motivates team to meet short- and long-term goals: individual, department and strategic plan,
  • Creates environment for staff development.
• Administration (Supervisors):
  • Mets goals related to revenue targets, expense control, program fees, etc.,
  • Develops/manages budget in keeping with organizational priorities,
  • Follows protocols and reporting requirements set by other departments (HR, IT, Facilities, etc.),
  • Collects and analyzes data effectively,
  • Documents work accurately and consistently, shares information appropriately.

Physical Activities to Perform Essential Functions

• Approximately 80%+ of time is spent seated while working at a desk.
• Ability to occasionally transport up to 25 lbs. of files, equipment or supplies.
• Ability to move to access files, equipment or supplies.

Working Conditions

Position operates in a hybrid work setting comprised of the Barnes’ Philadelphia campus and remote work setting indicated by the employee at their documented home address. Position requires extended time on the computer.