Senior Proposal Writer/ Proposal Specialist

Description

SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries, focusing on high-performance buildings and specialty structures. Our professionals offer solutions for building envelope, energy efficiency, sustainability, code advisory, and construction advisory projects. SOCOTEC is proud to be certified as a Great Place to Work.

About the role

The Senior Proposal Writer / Proposal Specialist role is ideal for someone who enjoys turning technical information into clear, persuasive, visually polished submissions and who is comfortable working directly with local technical leaders in a fast-paced AEC consulting environment. The position may be based in any SOCOTEC Florida office location, with the expectation that the selected candidate works in-office four days per week and may work remotely up to one day per week.

Responsibilities

• Lead and coordinate proposals, qualifications packages, letters of interest, and interview materials for private-sector, public-sector, municipal, institutional, and contractor-led opportunities.
• Review RFP/RFQ requirements, develop compliance outlines, identify required forms and attachments, and manage proposal schedules from kickoff through submission.
• Write, edit, and tailor technical narratives, project approaches, resumes, project descriptions, firm profiles, cover letters, and service line qualifications.
• Build and format proposal packages in Adobe InDesign, ensuring documents are accurate, attractive, brand-aligned, and easy for evaluators to review.
• Work with technical leaders to gather scope, fee, staffing, project experience, differentiators, and local market insight.
• Support Florida-focused pursuits by developing familiarity with local municipalities, state agencies, institutional clients, procurement requirements, and regional competitors.
• Coverage of internal reviews with technical, legal, finance, and leadership stakeholders to produce complete, compliant, and on-time submissions.
• Provide quality control for proposal content prepared by others, including compliance checks, formatting, proofreading, and consistency review.
• Maintain and update reusable proposal content, resumes, project sheets, templates, graphics, and client/project information in Deltek Vantagepoint and shared content libraries.
• Participate in daily proposal team check-ins and help prioritize competing deadlines across multiple active pursuits.

Qualifications

• 3 to 7 years of experience in proposal writing, proposal coordination, marketing, business development, or qualifications preparation, preferably in the architecture, engineering, construction, environmental, infrastructure, or consulting industries.
• Significant hands-on proficiency with Adobe InDesign, including document layout, master pages, paragraph/character styles, tables, image placement, and final production of polished proposal documents.
• Strong writing, editing, proofreading, organization, and deadline-management skills.
• Experience developing RFP/RFQ responses, qualifications packages, resumes, project sheets, and/or technical marketing content.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to work in-office four days per week in a SOCOTEC Florida office location.

Preferred Qualifications

• Experience with AEC public-sector procurement, especially Florida municipalities, state agencies, universities, school districts, transportation agencies, or other institutional clients.
• Experience with Deltek Vantagepoint, Vision, or another AEC CRM/project database.
• Familiarity with Adobe Illustrator, Photoshop, Acrobat, SharePoint, or proposal automation/content management tools.
• Bachelor’s degree in marketing, communications, English, journalism, architecture, engineering, construction management, or a related field; equivalent directly relevant experience may also be considered.
• APMP, SMPS, CPSM, or similar professional involvement is a plus.

Benefits

SOCOTEC offers a comprehensive benefits package that includes medical, dental, and vision coverage; 401(k); paid vacation; holidays; and opportunities for professional development. Benefits may vary by eligibility and location.