Senior Proposal Coordinator (Full-Time)

What You'll Do

• Lead complex proposals and marketing efforts that support the firm's strategic pursuits.
• Collaborate closely with technical teams, business development leaders, and office leadership to develop pursuit strategies, win themes, and messaging that align with client goals.
• Write, edit, and tailor resumes, project descriptions, firm narratives, executive summaries, and other proposal content.
• Coordinate with teaming partners and subconsultants on complex pursuits.
• Lead go/no-go, kickoff, pink/red team reviews, and proposal debriefs.
• Maintain accurate data in Deltek Vantagepoint and support the development of marketing content and updates.
• Ensure win themes and messaging are consistent throughout proposals and presentations.
• Use Kantiv AI (formerly Joist AI) and OpenAsset to support content development, organization, and compliance tracking.
• Monitor opportunity websites and route strategic opportunities to business development and pursuit leaders.
• Help implement standards for proposal quality, compliance, and alignment with MBP's brand and style guidelines.
• Mentor proposal coordinators and share best practices across the marketing team.
• Assist with print production, assembly, and delivery when required.

Key Responsibilities

• Reviewing RFPs and developing compliance matrices, schedules, and quality control plans.
• Partnering with technical staff and business development teams to develop pursuit strategies, win themes, and messaging that align with client goals.
• Writing, editing, and tailoring resumes, project descriptions, firm narratives, executive summaries, and other proposal content.
• Coordinating with teaming partners and subconsultants on complex pursuits.
• Leading go/no-go, kickoff, pink/red team reviews, and proposal debriefs.
• Maintaining accurate data in Deltek Vantagepoint and supporting the development of marketing content and updates.
• Ensuring win themes and messaging are consistent throughout proposals and presentations.
• Using Kantiv AI (formerly Joist AI) and OpenAsset to support content development, organization, and compliance tracking.
• Monitoring opportunity websites and routing strategic opportunities to business development and pursuit leaders.
• Helping implement standards for proposal quality, compliance, and alignment with MBP's brand and style guidelines.
• Mentoring proposal coordinators and sharing best practices across the marketing team.
• Assisting with print production, assembly, and delivery when required.

Who We Are Looking For

Someone who thrives in a fast-paced environment, enjoys working with innovative and supportive teammates, and excels at leading complex pursuits from strategy through submission. This position is ideal for someone with significant AEC proposal experience who enjoys collaborating with technical professionals, developing winning pursuit strategies, and mentoring others while helping drive the firm's continued growth.

Experience

• Prior experience leading proposals for government and private-sector clients; extensive experience in the AEC industry required.
• Strong experience with Federal SF 330, state, and municipal submissions.
• Proficient with Adobe InDesign, Microsoft Office, and experience with Deltek Vantagepoint (or similar CRM) and OpenAsset.
• Proven success managing multiple deadlines, competing priorities, and complex pursuits.
• Minimum of 5 years of AEC proposal experience required.

Education/Knowledge

Bachelor’s degree in marketing, communications, business, English, or related field, or equivalent experience.

Skills and Abilities

• Exceptional writing, editing, and verbal communication skills.
• Strong organization, time management, and detail orientation.
• Ability to interpret complex RFPs and develop compliance structures and pursuit strategies.
• Proficiency with Adobe InDesign, Acrobat, and Microsoft Office.
• Experience working in SharePoint and OneDrive environments.
• Ability to collaborate, influence, and build relationships across teams and offices.

Guidance/Responsibility

You will work independently on most assignments while collaborating closely with marketing leadership, business development, office leadership, and technical staff. This role requires initiative, accountability, sound judgment, and the ability to confidently lead complex pursuits while helping maintain proposal quality and mentoring other marketing team members.

Status

Full-time

What We Offer

• Comprehensive benefits package including 100% employer-paid medical, dental, vision, life, and disability insurance for employees, a 401(k) profit-sharing plan with company match, competitive pay with semi-annual bonus opportunities, and generous paid time off.
• Tuition assistance, student loan repayment, annual gym reimbursement, paid volunteer time, pet insurance, wellness initiatives, mental health resources, and robust training and development programs.
• MBP covers the cost of professional certifications and continuing education.