Senior Project Support Specialist

Responsibilities

• Prepare periodic progress reports, workload analyses; compute potential cost overruns, generate reports and present to project manager/project team
• Understand the obligations of contracts to track compliance of requirements throughout the life of the project
• Support Project/Construction Managers, and Task Managers in collection/distribution of data, communications, and coordination of team deliverables
• Support creation of the document management plan and assist with developing and coordinating Program communications
• Ensure all project control activities such as contract administration, change management, and reporting are executed in a timely fashion and in accordance with all company standards and contractual requirements
• Help develop and maintain periodic status reports to keep management and/or clients informed of contract progress
• Aid with budget and schedule management at Contract and project levels
• Participate as liaison between task managers and accounting/legal functions
• Assist Health and Safety (H&S) Manager with coordination, tracking and reporting of H&S efforts for various projects
• Assist Quality Manager with coordination, tracking and reporting of QA/QC efforts for various projects
• Assist Risk Register Owners with coordination, tracking and reporting of Risk Management efforts for various projects
• Assist with coordination, tracking and reporting of regulatory management functions for various projects
• Support business development with marketing pursuits and business initiatives; contribute to client proposals
• Understand construction contract document technology and review documents for adherence to industry standards and best practices
• Coverage of construction administration support activities including construction procurement activities (specification formatting/review, addenda preparation, bid document submittal, bid tabulations review, bidder insurance review, etc.)
• Change management (work change directive/field order/change order documentation and processing)
• Submittal and RFI processing, tracking and response reviews
• Coverage of contract execution and renewals of contracts including subcontracts, approvals of subconsultants, etc.

Requirements

• Bachelor’s degree in Business Administration or minimum seven years of experience in a professional office setting required; experience in project management/coordination in the A&E and construction industry preferred
• Previous construction experience preferred
• Possession of CSI Construction Document Technologist certificate, or ability to acquire within 12 months
• Candidate should be highly proficient in Microsoft Word, Excel, and Outlook; Power Point, MS Project, and Access skills are a plus
• Experience with specifications a plus
• Experience working directly with senior managers and technical staff
• Good communication skills (written and verbal) are essential
• Successful candidate will be proactive and self-motivated
• Ability to multi-task and prioritize required
• Ability to work both independently and in a team environment required
• Ability to work under multiple deadline pressures required