Senior Project Scheduler

Founded in early 2021, Ibility is a Service-Disabled Veteran-Owned Small Business and a Woman-Owned Small Business, headquartered in Gaithersburg, MD. We help government leaders achieve their mission by designing creative products and programs that delight customers and improve employee efficiency, using human-centered design principles in every engagement.

About the role

The Senior Project Scheduler will work closely with technical experts, project leads, and project managers to design, develop, and manage the Program’s Schedule Management Plan (SMP) and Integrated Master Schedule (IMS). Responsibilities include project schedule development and maintenance for multiple CCN NG systems, VFMP efforts, and associated EDI efforts. The role involves regular interaction with project stakeholders, including customers, to report schedule status and metrics, as well as coordination with contracts, the Project Management Office, and senior management to establish inter-dependencies and produce enterprise-level reports.

Responsibilities

• Create, update, and maintain project schedules on a weekly basis.
• Validate MS Project schedules against current commitments and resource availability by coordinating with the VA Program Manager and other stakeholders.
• Identify and integrate schedule tasks into larger Integrated Master Schedules (IMS) for CCN NG technical readiness and VFMP modernization efforts.
• Develop macros for MS Project to streamline scheduling processes and reduce errors.
• Identify and document dependencies between project schedules; update individual schedules and coordinate updates to impacted IMS.
• Recommend mitigation strategies for high-risk milestones.
• Consolidate weekly updates into structured reports for VA PMO leadership.
• Provide monthly status updates to VA PMO leadership on successes, challenges, blockers, and recommended resolutions.

Requirements

• Bachelor’s degree in Business Administration, Public Health, Data Analytics, or a related field.
• Minimum 3 years of experience in project scheduling for large-scale IT or healthcare programs.
• Expertise in MS Project for schedule development and maintenance.
• Experience integrating schedules into IMS and supporting Agile cadence.
• Proven work experience with an Integrated Master Schedule (IMS).
• Knowledge of both Agile and Waterfall methodologies.

Preferred Qualifications

• Over 4 years of experience in project scheduling for large-scale IT or healthcare programs.
• Previous experience working with federal clients such as the Department of Veteran Affairs (VA), Defense Health Agency (DHA), or Center for Medicare and Medicaid Services (CMS).
• Familiarity with VA or federal program scheduling standards.
• Experience working in a large healthcare organization such as a hospital, health system, or health insurance company.

Benefits

• Health, Dental, and Vision Plans
• Short Term Disability / Long Term Disability / Life Insurance / Accidental Death and Dismemberment
• Health Savings Account
• Unlimited Paid Time Off
• 11 Federal Holidays Off
• 401k