Senior Project Manager (Tradeshows & Events)

What You'll Do

• Manage projects from client intake and planning through design, production, installation, onsite execution, and post-event analysis.
• Develop and maintain detailed project plans, schedules, milestones, and deliverables.
• Ensure project objectives, scope, timelines, and quality standards are achieved.
• Develop and manage project budgets throughout the entire project lifecycle.
• Monitor costs, forecast expenditures, and identify opportunities for efficiencies.
• Cook up strong partnerships across Client Services, Account Management, Operations, Production, and Finance.
• Serve as the primary operational point of contact for project stakeholders.
• Communicate project status, risks, timelines, and updates to internal teams and leadership.
• Source, negotiate, and manage third-party vendors, contractors, transportation providers, and show service partners.
• Coordinate installation and dismantle (I&D) services and all required event logistics.
• Review technical drawings, production specifications, and exhibit construction details.
• Ensure compliance with safety standards, venue requirements, and operational best practices.
• Leverage industry expertise to support production decision-making and quality control.
• Compile final project costs, labor, materials, vendor expenses, and service fees.
• Analyze project performance and report budget variances.
• Support accurate invoicing and post-project financial reconciliation.

What You'll Bring

• Required Qualifications
• Bachelor's degree or equivalent combination of education and experience.
• 10+ years of project management experience within the tradeshow, exhibition, experiential marketing, events, or related industries.
• Proven success managing large-scale, complex projects from inception through completion.
• Strong understanding of project management methodologies, scheduling, budgeting, and resource planning.
• Experience managing vendors, logistics, and production partners.
• Ability to interpret technical drawings, blueprints, and production specifications.
• Exceptional communication, negotiation, and stakeholder management skills.
• Strong analytical and problem-solving capabilities.
• Willingness and ability to travel frequently, including weekends, for onsite event management.
• Technical Skills
• Project management software proficiency.
• Experience with ERP and business systems, including Microsoft Dynamics or similar platforms.
• Advanced Microsoft Excel and Microsoft Office skills.
• Strong reporting, budgeting, and financial tracking capabilities.