Senior Project Manager – Solar Construction (Hybrid)

Responsibilities

• Pre-Construction Planning, Permitting & Interconnection
• Interface directly with local Authorities Having Jurisdiction (AHJs), specialized consultants, and internal engineering teams.
• Maintain comprehensive permit trackers and monitor critical path timelines to ensure zero project delays.
• Prepare and submit utility interconnection applications; coordinate technical studies, utility reviews, and final utility agreements.
• Track all utility fees, technical deliverables, and milestone schedules closely.
• Maintain rigorous project readiness checklists and operational tracking dashboards.
• Ensure safe harbor compliance and monitor investment tax credit (ITC) procurement thresholds.
• Coordinate cross-functionally with internal stakeholders on design finalization, proactive risk mitigation, and complete schedule alignment.
• Procurement, Subcontractor & Vendor Management
• Source and coordinate the procurement of long-lead solar equipment and materials; establish and maintain clean procurement logs for accounting records.
• Issue, negotiate, and comprehensively compare vendor/subcontractor bid-day quotes and Request for Proposals (RFPs) for civil, electrical, mechanical, and other specialized site work.
• Communicate project administrative requirements clearly with subcontractors and vendors after an LOI has been issued.
• Establish strong contacts and professional relationships with office and field staff of subcontractors and vendors while clearly setting expectations for work quality.
• Manage third-party engineering contractors to ensure the timely and accurate delivery of project plan sets.
• Manage equipment delivery timelines to guarantee perfect alignment with the master construction schedule.
• Cook up subcontractor schedules and material/equipment releases to hit targeted on-site installation dates precisely.
• Project Administration, Communications & Workflow
• Interface and collaborate across development, construction, legal, engineering, and financial teams.
• Conduct and attend formal turnover meetings from the Estimator to the project management team, including key site personnel.
• Represent the company as the direct, primary point of contact for the CM or GC management team.
• Aid the Project Administrator with specific project requirements needing submission, including tax-exempt documentation and required subcontractor/vendor forms.
• Maintain clean documentation and strict version control over all pre-construction and active construction deliverables.
• Communicate review statuses from the Architect/Engineer (A/E) and CM back to subcontractors and vendors, maintaining detailed records and follow-ups.
• Directly address and resolve any coordination or engineering concerns as they arrive from the CM.
• Monitor Architect's Supplemental Instructions (ASIs), Sketches (SKs), Proposal Requests (PRs), and RFI responses, maintaining an active, current log for review at all times.
• Process workflows resulting from changing job conditions from CM updates into the company's file directories and digital plan servers for clear turnover to field and office teams.
• Communicate and discuss all CM/GC-driven changes with management and field staff, reviewing each modification for potential financial or operational conflicts (+/-).
• Field Leadership, Team Development & Labor Coordination
• Oversee and supervise the site Foremen, and all field personnel to ensure installations are executed safely and timely.
• Partner and coordinate directly with local union halls to secure a reliable labor supply.
• Oversee and process labor portability compliance and administrative requirements across varying jurisdictions in accordance with collective bargaining agreements.
• Supervise, mentor, and actively train Assistant Project Managers (APMs) and site assistants to foster professional development, operational excellence, and team growth.
• Update internal construction schedules and provide comprehensive 4-week look-ahead updates to subcontractors, vendors, and senior management.
• Accurately determine needed resources, including field manpower, materials, and heavy equipment.
• Track construction schedules continuously to advise of potential cost impacts or roadblocks, immediately informing subcontractors and suppliers when appropriate.
• Attend weekly PM meetings and relay all pertinent scheduling, resource, and safety data to the Field Operations and site Foremen.
• Verify internally and externally that all subcontractors and vendors are working off approved documents and have proper site clearance (including badges, insurance, PO execution, and site safety training).
• Ensure mandatory site Toolbox Talks are occurring regularly, reviewing labor utilization and scheduling constraints with the site Foremen, and field crews.
• Financial Control, Change Orders & Accounting Collaboration
• Interface and collaborate with Accounting and Finance as necessary to ensure financial alignment.
• Code vendor invoices, field receipts, and subcontractors' AIA progress billings accurately for processing and payment per the terms of the subcontract.
• Communicate formal acceptance or rejection of billings and payment information clearly to subcontractors and vendors.
• Cook up formal AIA billing preparation, reviewing monthly progress billings for approval while tracking and communicating allowances.
• Summarize and submit detailed Time & Materials (T&M) work for change orders, following up with the Owner for official signatures and notarization.
• Prepare, submit, and monitor change order proposals and change orders, inputting them directly into the company's project accounting software.
• Finalize contract cost revisions in the project accounting software immediately upon receiving executed change orders.
• Issue official change orders to subcontractors and vendors when applicable, keeping the Owner informed of all requests and subsequent approvals.
• Project Closeout
• Request, process, and submit final closeout documentation, including Operations & Maintenance (O&M) manuals, warranties, asset training records, and attic stock.
• Log all project materials and follow through diligently with completions and formal approvals, keeping the closeout log current at all times.
• Cook up the successful completion of the project punch list.
• Conduct all project interactions in a professional manner that preserves and builds relationships for continued business with clients, CMs, GCs, Owners, subcontractors, and vendors.

Qualifications

• 5-10 years of project management experience in commercial construction, with a minimum of 4-6 years of demonstrated experience in solar or renewable energy project management (ideally spanning pre-construction through active field execution).
• Bachelor's Degree in Construction Management, Engineering, or equivalent practical work experience is highly preferred.
• Comprehensive working knowledge of utility interconnection pathways, AHJ permitting, procurement tracking, and full commercial construction documentation (RFIs, Submittals, Change Orders).
• Experience managing Field Operations, site personnel and Junior project management staff.
• High proficiency in Microsoft Excel, Word, digital document management tools, construction management software, and project accounting software architectures.
• Strong communication, leadership, team mentorship, contract negotiation, and vendor coordination skills.
• Must have a valid driver's license and the ability to travel up to 25% to project sites. Valid OSHA 10 training certification is required; OSHA 30 is highly preferred.