Senior Project Manager

Primary Responsibilities

• Communicate objectives and priorities clearly, ensuring projects are completed on time, on budget, and error-free
• Advocate agency, client, and regulatory submission processes
• Facilitate a collaborative, steady environment to enable and encourage the best work
• Create timelines for manager and agency review, aligning to project briefs and securing team agreement
• Plan and lead brand launches and project kickoffs
• Partner with agency development partners to ensure success in digital tactics
• Convene the project team at critical points to resolve issues
• Work closely with brand and agency leaders to determine resource allocation
• Escalate issues to senior manager when appropriate
• Oversee organization of all project-related documents
• Monitor and understand hours logged against projects
• Manage individual project estimates, flagging changes in direction or scope as early as possible
• Prepare for and attend weekly finance meetings
• Keep project team informed with the information they need to successfully execute their roles on the project
• Attend weekly client status meetings, as required

Other Responsibilities

• Mentor Associate Project Managers and Project Coordinators, partnering with Project Coordinator supervisor to encourage engagement and completion of the Career Launcher Program
• Partner with creative and account leadership to produce major brand initiatives—ensure proper planning and resourcing are in line (eg, new creative campaign, App development)
• Contribute new ideas within the Project Management department, share best practices based on learning, both past and present
• Challenge yourself by identifying new areas of interest for personal career development
• Motivate the project management team by displaying a high level of respect, positivity, accountability, and clear, proactive communication

Qualifications

• Bachelor’s Degree Required Or Comparable Work Experience 7 - 10 years project management experience within the advertising industry across multichannel media projects – Healthcare and/or pharmaceutical experience strongly desired
• Must be highly organized and an effective, professional communicator
• Professional experience using Microsoft Office 365 Suite and Adobe Acrobat required – experience using Smartsheet or other PMO platforms strongly desired

Additional Requirements

• Learn and use agency tools and process
• Unifile (Sharepoint document server)
• SmartSheet (timeline creation and eRouting)
• EngageZone (client process documentation library)
• Job Flow Process (agency workflow)
• Box (cloud-based file transfer/storage)
• Dynamics (agency financial software)
• Condeco (conference room scheduler)
• Maintain accurate time sheets on a daily basis
• Ability to respond to changing conditions
• Foster a positive, team atmosphere through personal accountability and helpful actions
• Absorb and act on additional in-office days as directed by agency or manager