Senior Project Manager - Advanced Manufacturing

Overview

The Senior Project Manager – Advanced Manufacturing is responsible for all project administration including contractual requirements, agreements with trade partners, purchase orders, and risk management. This individual also manages general work performance and quality, and overall team progress against the project plan.

Suffolk is seeking people who are bold, curious, innovative, and caring. We’ll challenge and inspire you to be your very best, embrace what makes you unique, and lift you up as you take chances. Here, you’ll find a place where you can act with purpose and integrity, bringing intelligence and grit to every aspect of your job. Join us for the chance to achieve your ambitions and build your legacy.

Responsibilities

• Budget Updates
  • Produce thorough forecast of Cost‑to‑Complete, drilling down to identify potential exposures.
  • Coordinate use of Oracle with Expedition to readily identify exposures.
  • Require the project team to track costs of field directives and back charges for forecasting purposes.
  • Create detailed analysis of line‑item exposures, particularly unit‑price contracts.
  • Follow the Forecasting Calendar for on‑time completion of forecasts.
  • Teach Standard Operating Procedures for budget updating to others.
• Change Order Management
  • Require the project team to fully utilize Expedition to track all Proposed Change Order (PCO) items, both in‑scope and out‑of‑scope.
  • Provide the Owner with up‑to‑date status reports relating to changes.
  • Require the project team to produce a monthly Owner Change Order (OCO) to prevent aging of PCO issues and enable timely closure with subcontractors.
  • Work to recover all legitimate GC costs relating to Owner Changes.
  • Track the status of all Contract Allowances in Expedition and submit Change Order Requests (COR) when an over‑run is likely.
  • Require the project team to track all field directives and back charges in Expedition for monthly processing (e.g., composite clean‑up, hoisting time).
• Project Close‑Out
  • Establish an effective close‑out plan early, including early collection, review, and packaging of contract close‑out documents.
  • Implement the Noncompliance Reporting System.
  • Require the team to utilize the Work List System to organize and manage phase completion.
  • Utilize the Completion‑Compliance‑Quality (CCQ) Form process for close‑out.
  • Teach the close‑out process to other SCCI employees.
• Owner/Sub Requisition Process
  • Require completed pay requisitions approved by the Owner no later than the 1st of each month.
  • Produce an effective Schedule of Values.
  • Establish a regimented process for collection of payments within 30 days and efficient payment to subcontractors.
  • Review Hold Reports before payment is due to handle deficiency issues promptly.
• Cash Management
  • Consistently manage project cash flow to maintain a fiscally responsible position for SCCI.
  • Produce an effective Schedule of Values that supports strong cash flow.
  • Review each subcontractor’s initial Schedule of Values to prevent overpayment.
  • Review subcontractor/vendor requisitions to prevent payment of unsigned or unfunded change orders.
  • Produce and update the cash model for the Owner to prevent surprises.
  • Produce an accurate percent‑complete projection to support SCCI financial management.
• Meeting Management
  • Establish a meeting regiment for the project team to ensure effective communication and problem solving.
  • Follow SOP for focused meetings such as PM/PE, OACs, subcontractor meetings, coordination meetings, Pre‑con Sessions, etc.
  • Manage all meetings by agenda and enforce time limits.
• Contract Logs
  • Require the project team to assemble and maintain logs (Cash Management, Change Management, Noncompliance, Buy‑Schedule, Contracts, Procurement, Submittals, RFIs, Safety, Hold Reports, Construction Schedule, Work Lists) and periodically review for accuracy.
  • Conduct focus meetings monthly to review log maintenance and drill down to identify potential exposures and issues.
• Subcontractor Relationships
  • Establish a “Firm but Fair” approach to building relationships with subcontractors.
  • Promote an environment of organization and professionalism.
  • Address issues immediately with non‑performing subcontractors to protect SCCI from delays and impacts.
• Purchasing Process
  • Work with the project team, including superintendents and estimators, to produce clear, thorough, and accurate Scopes of Work based on detailed document review.
  • Organize and administer a well‑planned purchasing process to avoid “just‑in‑time” purchases.
  • Understand the priority of timely buy‑out and gather resources to meet the buy schedule.
• Schedule Management
  • Provide leadership with the superintendent to produce a clear, thorough, and accurate baseline contract schedule that rarely requires changes.
  • Track events, impacts, and changes to manage and prevent delays.
  • Lead the project team to focus on critical‑path matters to prevent non‑excusable delays.
  • Manage and distribute an organized monthly updating process per SCCI SOP.
  • Provide the Owner with written monthly updates of the contract schedule as required.
  • Take decisive action with subcontractors impacting the schedule.
  • Produce buy‑out and procurement schedule and assist with monthly schedule narrative in conjunction with the scheduling team.
• Risk Management
  • Complete the buy‑out process to permit timely work flow and prevent budget issues, contract executions, bonds, insurance, etc.
  • Write timely notices to Owner and subcontractors.
  • Secure CCD authorizations before proceeding with changes.
  • Take immediate action when a non‑performing subcontractor is likely to cause impact.
  • Complete submittal and coordination process no later than 180 days.
  • Teach a risk‑management regiment to others on the project team.
• Owner Relationship
  • Establish a trusting and professional relationship with the Owner.
  • Keep the Owner well informed of important matters to prevent surprises.
  • Work to secure a strong letter of recommendation from the Owner for SCCI.
• Quality Management
  • Provide leadership in utilizing the Quality Management Program, outlining quality expectations.
  • Participate with the team to institute First Delivery and Quality Benchmark Inspections as work progresses.
  • Implement the Nonconformance Reporting System to track and manage deficiencies.
  • Require use of mock‑ups to establish quality expectations as defined in the program.
• Team Leadership
  • Create synergy and a teamwork atmosphere on the project.
  • Lead by example, establishing work‑ethic guidelines and boundaries.
  • Organize periodic team events and training sessions to advance the “Train & Develop Our People” strategy.
  • Act immediately when personal conflicts emerge among the team.
• Mentoring / Training
  • Oversee career and educational development of team personnel.
  • Require adherence to standard operating procedures and actively teach each process.

Qualifications

• Bachelor’s degree in an applicable discipline.
• Minimum of 10 years of experience within the Advanced Manufacturing space.
• Excellent business judgment, consistently achieving profitability objectives and strong project close‑outs with client and subcontract