Senior Project Manager - Advanced Manufacturing

Overview

The Senior Project Manager – Advanced Manufacturing is responsible for all project administration including contractual requirements, agreements with trade partners, purchase orders, and risk management. This individual also manages general work performance and quality, and overall team progress against the project plan.

Responsibilities

• Budget Updates:
  • Produce thorough forecast of Cost‑to‑Complete, drilling down to identify potential exposures.
  • Coordinate use of Oracle with Expedition to readily identify exposures.
  • Require the project team to track costs of field directives and back charges for forecasting purposes.
  • Create detailed analysis of line‑item exposures, particularly unit‑price contracts.
  • Follow the Forecasting Calendar for on‑time completion of forecasts.
  • Teach the Standard Operating Procedures for budget updating to others.
• Change Order Management:
  • Require the project team to fully utilize Expedition to track all Proposed Change Order (PCO) items, both in‑scope and out‑of‑scope.
  • Provide the Owner with up‑to‑date status reports relating to changes.
  • Require the project team to produce a monthly Owner Change Order (OCO) to prevent aging of PCO issues and enable timely closure with Subcontractors.
  • Work to recover all legitimate GC costs relating to Owner Changes.
  • Track the status of all Contract Allowances in Expedition and submit Change Order Requests (COR) when an over‑run is likely.
  • Require the project team to track all field directives and back charges in Expedition for monthly processing (e.g., composite clean‑up, hoisting time).
• Project Close‑Out:
  • Establish an effective close‑out plan early, including early collection, review, and packaging of contract close‑out documents.
  • Implement the Noncompliance Reporting System.
  • Require the team to utilize the Work List System to organize and manage phase completion.
  • Utilize the Completion‑Compliance‑Quality (CCQ) Form process for close‑out.
  • Teach the close‑out process to other SCCI employees.
• Owner/Sub Requisition Process:
  • Require completed pay requisitions approved by the Owner no later than the 1st of each month.
  • Produce an effective Schedule of Values.
  • Establish a regimented process for collection of payments within 30 days and efficient payment to Subcontractors.
  • Review Hold Reports before payment is due to handle deficiency issues promptly.
• Cash Management:
  • Consistently manage project cash flow to maintain a fiscally responsible position for SCCI.
  • Produce an effective Schedule of Values that supports strong cash flow.
  • Review each Subcontractor’s initial Schedule of Values to prevent overpayment.
  • Review Sub/Vendor requisitions to prevent payment of unsigned or unfunded Change Orders.
  • Produce and update the cash model for the Owner to prevent surprises.
  • Produce an accurate percent‑complete projection to support SCCI financial management.
• Meeting Management:
  • Establish a meeting regiment for the project team to ensure effective communication and problem solving.
  • Follow SOP for focused meetings such as PM/PE, OACs, subcontractor meetings, coordination meetings, Pre‑con Sessions, etc.
  • Manage all meetings by agenda and enforce time limits.
• Contract Logs:
  • Require the project team to assemble and maintain logs (Cash Management, Change Management, Noncompliance, Buy‑Schedule, Contracts, Procurement, Submittals, RFIs, Safety, Hold Reports, Construction Schedule, Work lists).
  • Conduct monthly focus meetings to review log maintenance and identify potential exposures.
• Subcontractor Relationships:
  • Establish a “Firm but Fair” approach to building relationships with Subcontractors.
  • Promote an environment of organization and professionalism.
  • Address issues immediately with non‑performing Subcontractors to protect SCCI from delays.
• Purchasing Process (Exhibit B):
  • Work with the project team, Superintendents, and Estimators to produce clear, thorough, and accurate Scopes of Work.
  • Organize and administer a well‑planned purchasing process to avoid “just‑in‑time” purchases.
  • Understand the priority of timely buy‑out and gather resources to meet the buy schedule.
• Schedule Management:
  • Provide leadership with the Superintendent to produce a clear, thorough, and accurate baseline contract schedule.
  • Track events, impacts, and changes to manage and prevent delays.
  • Lead the team to focus on critical‑path matters.
  • Manage and distribute an organized monthly updating process per SCCI SOP.
  • Provide the Owner with written monthly schedule updates per contract requirements.
  • Take decisive action with subcontractors impacting the schedule.
  • Produce buy‑out and procurement schedule and assist with monthly schedule narrative.
• Risk Management:
  • Complete the buy‑out process to permit timely work flow and prevent budget, contract, bond, or insurance issues.
  • Write timely notices to Owner and Subcontractors.
  • Secure CCD authorizations before proceeding with changes.
  • Take immediate action when a non‑performing Subcontractor may impact the project.
  • Complete submittal and coordination process no later than 180 days.
  • Teach a risk‑management regiment to the project team.
• Owner Relationship:
  • Establish a trusting, professional relationship with the Owner.
  • Keep the Owner well informed to prevent surprises.
  • Secure a strong letter of recommendation from the Owner for SCCI.
• Quality Management:
  • Provide leadership in utilizing the Quality Management Program.
  • Participate with the team to institute First Delivery and Quality Benchmark Inspections.
  • Implement the Nonconformance Reporting System to track deficiencies.
  • Require mock‑ups to establish quality expectations.
• Team Leadership:
  • Create synergy and a teamwork atmosphere.
  • Establish work‑ethic guidelines and boundaries for the entire team.
  • Organize periodic team events and training sessions.
  • Act immediately when personal conflicts emerge.
• Mentoring/Training:
  • Oversee career and educational development of team personnel.
  • Require adherence to standard operating procedures and actively teach each process.

Qualifications

• Bachelor’s degree in an applicable discipline.
• Minimum of 10 years of experience within the Advanced Manufacturing space.
• Excellent business judgment with a track record of achieving profitability objectives and strong project close‑outs.
• Outstanding organizational skills and attention to detail, with strong command of contract and legal provisions.
• Ability to analyze and execute financial trade‑offs amid incomplete data and ambiguity.
• Proven ability to multi‑task and handle competing priorities.
• Sound judgment for escalating issues appropriately.
• Adaptability to change and new processes.
• Strong sense of urgency and initiative; quick to study and react to complex issues.
• Excellent problem‑solving skills and decisive action.
• Team leader with diplomatic communication skills; able to resolve conflicts in a firm‑but‑fair manner.
• Alignment with Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring.

Working Conditions

The role is primarily office‑based with occasional job‑site walking. Employees are regularly required to sit for long periods, talk or hear, and perform fine‑motor tasks using a keyboard, telephone, or writing. Frequent standing, walking, and reaching with arms/hands are also required. Vision requirements include close, distance, depth perception, and focus adjustment. The office environment ranges from quiet to moderate noise levels.

Company Overview

Suffolk is a national enterprise that builds, innovates, and invests across the entire project lifecycle. Through core construction‑management services and complementary lines in real‑estate investment, design, self‑perform construction, and technology start‑up investment (Suffolk Technologies), the company integrates data, artificial intelligence, and advanced technology via its Seamless Platform. Suffolk connects design, construction, and operations to deliver smarter, more predictable results and redefines how America builds. With over $9 billion in annual revenue, 3,000 employees, and 17 offices—including Boston (headquarters), New York City, Miami, and others—Suffolk