Senior Project Executive, Permitting

About the role

Serves as the single operational owner of assigned accounts from initial intake through closeout — maintaining full continuity of project history, context, and institutional knowledge across the project lifecycle. Ensures that account-specific knowledge is never solely dependent on individual PM team members and does not transfer to Sales by default on complex or escalating work.

Responsibilities

• Strategic Leadership
  • Contributes to the development and implementation of project and organizational strategic plans.
    • Proactively identifies, forecasts, and mitigates project risks before they escalate.
    • Establishes and maintains standards for project delivery quality and consistency across the portfolio.
    • Contributes to building and maturing organizational practices, templates, tools, and SOPs.
• Portfolio & Performance Management
  • Holds full accountability for the performance, outcomes, and profitability of an assigned portfolio of projects.
  • Maintains project progress across all active engagements, ensuring adherence to schedule, budget, and scope.
  • Reviews and evaluates the performance of direct-report APMs, PMs, and Sr. Project Managers, providing guidance, coaching, and development support.
• Team Leadership & Internal Coordination
  • Directly oversees APMs, PMs, and Sr. Project Managers, serving as an escalation point and a resource for removing internal roadblocks.
  • Fosters cross-functional communication and cohesion across internal teams to ensure seamless project execution.
  • Promotes alignment of resources, priorities, and capacity with leadership and supporting departments.
  • Serves as an internal advisor to other project teams, offering strategic guidance on best practices and complex situations.
• Client Relationship Management & Direct Project Involvement
  • Serves as the primary permitting team relationship owner for assigned clients, maintaining trust and continuity throughout the project lifecycle — and continuously looking for opportunities to deepen the relationship, strengthen confidence in the firm, and expand engagement across the client's portfolio.
  • Maintains significant, ongoing client-facing time across the portfolio — this is not a behind-the-scenes role.
  • Acts as the senior point of engagement on complex, high-stakes, or high-visibility projects, providing direct involvement beyond oversight.
  • Balances client requirements with organizational capabilities, managing expectations with clarity and professionalism.
  • Proactively communicates project status, risks, and resolutions to clients and key stakeholders.
  • Ensures all client-facing communication is account-informed — referencing pre-sale history that was made known at the point of account assignment, stated client priorities, and established relationship context.
  • Owns the standard and holds the team to it.
  • Collaborates with Sales leadership to identify growth opportunities within key accounts and contribute to upsell and change order strategy.
• Problem Solving & Execution
  • Identifies and resolves internal and external roadblocks that impede project progress.
  • Owes escalation management across the portfolio — recognizing when project, client, or agency issues require elevation, driving timely resolution, and ensuring the appropriate internal stakeholders are engaged before situations become crises.
  • Steps in to provide direct support on high-complexity or high-risk situations requiring senior judgment.
  • Drives accountability across the project team to ensure commitments are met.
  • Proactively drives project progress by anticipating delays, initiating action before milestones are at risk, and maintaining forward momentum across the portfolio — without waiting for issues to surface.
  • Attends planning board meetings and presents permitting-related data and project information as required.
  • Holds accountability for the accuracy, consistency, and completeness of project data and notes across the portfolio.
  • Ensures that project records reflect current status, decisions, and history always — and that data standards are maintained by direct-report PMs, and SPMs as a non-negotiable element of project execution.

Requirements

• 10+ years of progressive experience in project management, with demonstrated leadership responsibilities.
  • Proven track record managing a portfolio of concurrent projects and leading teams across PM and Sr. Project Manager levels.
• Experience with industry-specific regulatory processes, municipal agencies, and permitting jurisdictions.
• Exceptional communication, organizational, and leadership skills.
• Proficiency in Microsoft Office suite; familiarity with project management tools and reporting systems.
• Bachelor’s degree in a relevant field (architecture, urban planning, engineering, or related) and/or equivalent professional experience in permitting, construction management, or a related discipline.
  • Advanced degree and/or PMP certification preferred.

Preferred

• Bachelor’s degree in a relevant field (architecture, urban planning, engineering, or related) and/or equivalent professional experience in permitting, construction management, or a related discipline.
  • Advanced degree and/or PMP certification preferred.

Work Environment & Schedule

This position is remote with a focus on the Mid-Atlantic Region (DC, VA, MD). Standard working hours are Monday-Friday, 8:30-5:00 PM. Travel requirements: Must be willing to travel to building departments in this region for in-person submissions or meetings, when required. (Travel reimbursement will be provided)

Compensation & Benefits

• Salary range: $100,000–$125,000, based on knowledge, skills, and experience.
• Comprehensive health, dental, and vision insurance, and a 401K plan with a match.
• Paid time off: Holiday, vacation, sick time, personal, and birthday.
• Career development and growth opportunities.

Equal Opportunity Employer

Milrose Consultants, LLC is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law. Milrose Consultants, LLC is committed to providing reasonable accommodation for qualified individuals with disabilities. If you need assistance or an accommodation due to a disability, please contact us at careers@milrose.com.