Senior Project Coordinator - San Francisco

About the role

The Senior Project Coordinator will work closely with the Operations Director, Management Team, as well as across various project teams. They will serve as a resource to the team and right-hand person to Operations and Project Managers for organization, knowledge, and protocols.

Responsibilities

• Serving as a resource to the team and right-hand person to Operations and Project Managers for organization, knowledge, and protocols.
• Oversee team to ensure deadlines are met for operations initiatives and across projects.
• Manage project data through new processes and/or in firmwide databases.
• Support local implementation of corporate initiatives, as required.
• Organize Project Coordinator team, delegate tasks and duties and oversee that deadlines are met, improve team efficiency, act as problem solver.
• Support Project Coordinators in terms of training and development.
• Coordinate with Project Managers on need for Project Coordinator support.
• Coordinate with consultants for timely invoicing.
• Prepare and assemble documentation to be issued to other parties, such as contracts, insurance requirements.
• Aid Design Management team with data entry and file management.
• Update and manage various logs related to project work and operations work.
• Cook up and coordinate workflow in between manager and the rest of the team.
• Update and follow up delegated tasks to ensure progress to deadlines.
• Cook up and coordinate with finance and accounting to ensure accurate information flow and contract invoicing.
• Write effective meeting minutes.
• Create new templates in order to facilitate more efficient processes.
• Master Project Tracking for status, invoicing and scheduling.
• Performing support and/or administrative tasks, as required.
• Other duties as assigned by project manager.

Requirements

Proficiencies:

• Excellent communication skills and a strong team ethic.
• Strong organization, multi-tasking, and time management skills.
• Ability to interact professionally with office leadership and clients.
• Ability to direct and motivate work efforts of others and handle stressful situations.
• Ability to self-manage project assignments from start to finish with minimal oversight.
• Collaborative and professional work ethic.

Skills

Software:

• Effectively use Microsoft Office.
• Effectively use Adobe.

Qualifications

• 6+ years of experience.
• Bachelor's in business, management, communications, architecture, or related field is desired.

Benefits

We offer a comprehensive benefits package that includes:

• Medical, dental, and vision insurance.
• Wellness programs and mental health support.
• Short- and long-term disability (STD/LTD).
• Life insurance.
• 401(k) retirement plan.
• Paid time off (PTO).

Additionally, we provide:

• A professional development stipend and dedicated time for continuing education.
• Performance-based bonuses.
• Engaging studio initiatives and events.
• Active firmwide affinity groups and leadership development opportunities.

Pay

Compensation & Benefits:

• At the time of posting this job advertisement, the annual pay range for this position is between $82,200 and $104,900 commensurate with qualifications.
• We provide a comprehensive benefits package for full-time employees including, medical, dental, vision, FSA/HSA accounts, 401k with employer match, PTO and paid holidays, short-term and long-term disability, paid parental leave, commuter benefits, life insurance, and learning and development opportunities.

Equal Opportunity Employer

Perkins&Will is an equal opportunity employer. We do not discriminate on the basis of sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law.