Senior Project Coordinator

WHAT YOU WILL DO

The Audio Visual Senior Project Coordinator is responsible for driving the full cycle of design, scheduling and deployment of collaborative VC Equipment in new or remodeled client offices. Equipment includes audio visual and video conferencing systems, digital wayfinding, production events spaces, specialty demo spaces and more. The Project Coordinator partners with facilities and IT to ensure the effective deployment of innovative spaces that help drive collaboration and communication.

KEY RESPONSIBILITIES

• Cook up the collaboration of cross functional partners and 3rd party vendors from project planning to execution/post deployment review.
• Prioritize tasks for Deployment Coordinators while supporting the Deployment Engineering team with non-standard deployments.
• Lead projects through design, procurement, deployment and commissioning of shared and collaborative IT gear in tech office builds, including the verticals of: Video Conferencing (VC), event production spaces, digital signage, broadcast studios & more.
• Provide project stakeholders with a routine status of the deployment project, actively communicating technical issues and risks, and minimizing the impact of these issues and risks through the use of Asana.
• Applying the client standards while determining the design, bill of materials, and drawings for new and remodeled offices, working collaboratively with the design engineers and cross functional partners.
• Engage with third party vendors for hardware procurement, scheduling, and integration of systems. Holding outside vendors accountable for proper installation and commitments to contracts such as adhering to schedules & handing over a complete product or project across the finish line.
• Regularly perform site visits throughout the lifecycle of the projects.
• Perform testing and commissioning handovers with third party vendors.
• Light drafting work in AutoCAD, marking up drawings to convey design intent to other trades.
• Participating in Bluebeam sessions during design reviews to sign off on drawings, documentation, RFI’s, etc.
• Travel up to 30% of the time

ESSENTIAL CRITERIA

• Experience with construction drawings and schematics, understanding the functionality and infrastructure requirements for building and servicing client spaces with future proofing in mind.
• Experience with leading teams through the design, scheduling, deployment and commissioning phases of conference rooms, event spaces, broadcast studios, digital signage, and other VC type deployments in an enterprise organization.
• Effective communication and interaction with employees, clients and colleagues across multiple platforms including but not limited to Workplace Chat, Cisco Webex, email, and tasks.
• Troubleshoot and solve project related issues, removing roadblocks for installation crews and construction teams.
• Understand and maintain project budgets, adhering to strict guidelines.
• Educate and manage multiple projects across multiple cities and regions.
• Demonstrate time management skills with attention to detail, identifying roadblocks and next steps proactively.
• Understand AV system functionality and installation processes and techniques.
• AutoCAD proficiency level: Beginner to intermediate, ability to navigate, mark up basic drawings and adding templates for RCP’s, Elevations & floor plans.
• Bluebeam Revu Sessions proficiency level: Intermediate.
• Experience with project management software platform in an enterprise organization.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• 2+ Years Project Coordination Experience in a technical field (AV/VC, Networking, Infrastructure, IT Construction, etc.).
• Experience with Office Microsoft Suite, Asana and similar PM style applications.
• Excellent task management, verbal & written communication skills, combined with relentless follow-up.
• Able and confident to make decisions and be accountable for project deliverables.
• Manage outside vendors on design process, integration efforts, adhering to rigid design guidelines.

DESIRABLE CRITERIA

• CAPM or PMP certification or Prince2
• Certified Technology Specialist (CTS)
• BS or BA degree preferred