Senior Project Coordinator

Responsibilities

• Utilize Deltek Vantagepoint to manage staffing assignments and labor utilization across all projects.
• Collaborate with leadership to assign staff based on labor categories, experience, skill, availability, project requirements, and utilization goals.
• Monitor staffing trends, identify potential staffing issues, and work with leadership to offer solutions to maximize staff utilization while also preventing burnout.
• Update project staffing plans and resource assignments in Deltek Vantagepoint, ensuring data is accurate, complete, and entered in a timely manner.
• Participate in monthly staffing review meetings to assess project staffing needs, balance workloads, and optimize staff utilization.
• Maintain a comprehensive overview of staff utilization, project assignments, and anticipated resource needs, including in pursuit / pipeline projects.
• Develop, customize, and manage reports to provide leadership and project teams with insights into current and future staffing needs.
• Prepare and distribute monthly project, employee and utilization reports for senior leadership.
• Serve as an internal resource for Deltek Vantagepoint project planning, resource management, staffing processes, and related reporting functions.
• Work with the Billing Department to ensure projects are accurately set up in Deltek and are updated as project milestones, contract modifications, and extensions occur.

Qualifications

• Bachelor’s degree is preferred, or an equivalent combination of education and relevant work experience.
• Minimum of 5 years of experience in project coordination, project administration, resource management, or a related field.
• Knowledge of Deltek Vantagepoint preferred but not required.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Teams.
• Analytical skills with the ability to evaluate staffing data, utilization metrics, and resource planning reports.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills with a professional and client-focused approach.
• Ability to work independently while effectively collaborating with cross-functional teams.
• Demonstrated attention to detail, accuracy, and commitment to maintaining high-quality work.