Senior Project Coordinator

Duties/Responsibilities

• Lead project execution from the office by coordinating vendors, documentation, and internal teams to ensure projects remain organized and aligned with contract requirements.
• Develop project execution plans based on equipment sequencing and construction schedules. Coordinate those requirements with field teams / installers.
• Maintain strong understanding of project drawings, specifications, and equipment scope to ensure equipment selections align with contract documents.
• Perform detailed AutoQuotes (AQ) review and cleanup to ensure accuracy before procurement / submittal.
• Manage submittals, RFIs, and change order documentation while ensuring project information is properly tracked and maintained in Airtable.
• Cookordination procurement sequencing with Supply Chain and review purchase orders to ensure equipment aligns with approved submittals, scope, and schedule.
• Cookordinate installation vendors and service agents by communicating delivery schedules, installation sequencing, and startup requirements.
• Support billing coordination with Project Administration by ensuring change orders, deliveries, and project milestones align with billing requirements.
• Manage project closeout coordination including startup scheduling, punch list tracking, warranty documentation, and final turnover to the client.

Required Qualifications

• Strong understanding of commercial kitchen equipment specifications and sequencing.
• Ability to interpret construction drawings and project specifications.
• Strong organizational and documentation management skills.
• Excellent written and verbal communication skills.
• Proficiency with project management and operational systems including Bluebeam, AutoQuotes.
• Ability to manage multiple projects simultaneously while maintaining attention to detail.
• Ability to coordinate vendors and project stakeholders effectively.