Senior Project Coordinator

Job Summary

About the role

This position provides administrative support for the Service Sales Engineers and Project Management Team under the direction of the Regional Sales Manager and assigned Project Manager(s).

Responsibilities

• Plan, organize, and execute in-person and virtual meetings for Service leadership, Sales Managers, sales teams, vendors, and project stakeholders, including scheduling, logistics, and meeting minutes with action items.
• Develop, edit, and assemble Facility Services Group work products, including proposals, bids, submittals, RFIs, O&Ms, closeout documentation, presentations, and marketing materials; manage document control and plan/spec distribution.
• Support estimating and sales activities, including prequalification and bid coordination, monitoring bid platforms, tracking proposal activity, generating sales reports, and scheduling estimate reviews and pre-job planning meetings.
• Cook up onboarding for new hires in partnership with HR, including first-day logistics, equipment setup, system access, and required documentation.
• Provide general administrative and project support, including correspondence, filing, meeting notes, assisting with small projects, and other duties as assigned by leadership.
• Other duties as assigned by Sales Managers, Direct Supervisor, and/or upper management.

Requirements

• Attention to detail and ability to organize data.
• Able to learn new programs and processes.
• Ability to edit works in Bluebeam or similar programs.
• Demonstrated experience with producing and editing work product documents with accuracy.
• Well organized with ability to multitask between several projects delegated by multiple parties.
• Demonstrated experience as a team player and able to achieve assigned performance goals in a fast-paced environment.

Position Requirements (Work Experience, Skills, Licenses, Etc.)

High School Diploma or equivalent3+ years’ experience with administrative applications with intermediate or higher proficiency in MS Office applications including Word, Excel, PowerPoint, MS Project, etc.2+ years’ experience with desktop publishing software applications such as Adobe In-Design, Acrobat, Bluebeam Photoshop, and Illustrator5+ years’ experience in the construction and/or contracting industry in an administrative support position.

Desired

• Desired Bachelor’s degree or higher in related field.

Physical Demands

• Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Frequent sitting.
• Frequent reaching with hands and arms.
• Occasional standing; walking and stooping, kneeling, crouching.