Senior Project Billing Specialist

About the role

PGAL is a national design firm specializing in architecture, engineering, interiors, and planning for a diverse group of public and private sector clients. We believe great design grows from a supportive, energized environment that encourages initiative, values diverse perspectives, and gives team members meaningful ownership of their work. From your first day, you will be part of a collaborative process where your voice matters and your contributions make a real impact.

Responsibilities

• Full project and billing/invoicing cycle
• Project accounting: contract review, project setup, invoicing schematics, reporting, issuing insurance certificates, and implementation of client-specific requirements
• Physical and electronic invoice submission/client portal uploads
• Project MWBE and city/local government reporting
• Project analysis, reconciliation, and maintenance
• Monitor accounts receivable and perform collection efforts
• Consultant insurance certificates management and tracking

Requirements

• At least 5 years of relevant experience in the Architecture, Engineering, and Construction (AEC) industry
• Prior experience working in an architecture/engineering firm environment
• Proficient with A/E industry software: Deltek Vision or VantagePoint (required)
• 5 years of billing/invoicing (LS, T&M, and CP) and contract/project management support experience
• Intermediate/advanced proficiency with MS Outlook, Excel, and Word
• Organized, detail-oriented, motivated, and able to multi-task
• Ability to handle high volumes of oral, email, and written correspondence
• Willingness to thrive and learn in a fast-paced environment
• FAR and federal contracting experience (a plus)
• Must be legally authorized to work in the United States for any employer without sponsorship

Benefits

• Comprehensive benefits package including medical, dental, vision, disability, and life insurance
• Flexible spending accounts
• 401(k) and profit sharing
• Paid leave, including holidays and PTO