Senior Procurement Operations Specialist

Essential Responsibilities

• Product Master Data Management
• Create and maintain SKUs, assemblies, kits, bundles, and related product structures.
• Maintain Bills of Materials (BOMs), product attributes, units of measure, classifications, and other product information.
• Ensure product master data remains complete, accurate, and compliant with company standards.
• Cook up product data updates across Procurement, Product Management, Finance, Operations, and Warehouse teams.
• Perform regular audits to identify and correct data inconsistencies.
• Procurement Operations
• Create and manage Blanket Purchase Orders (BPOs) and Purchase Orders (POs) in accordance with company's purchasing procedures.
• Execute approved purchasing transactions accurately and in a timely manner.
• Maintain supplier purchasing information including pricing, lead times, minimum order quantities, and purchasing parameters.
• Support Purchasing Supervisor and Procurement Manager with purchasing execution and operational activities.
• Resolve purchasing discrepancies by coordinating with suppliers, warehouse, receiving, accounting, and internal stakeholders.
• Maintain complete and accurate procurement documentation and transaction records.
• Product Cost Management
• Maintain supplier costs, standard costs, and landed costs within the ERP system.
• Execute approved product cost updates while ensuring consistency across purchasing documents and system records.
• Investigate and resolve cost discrepancies between ERP records, purchase orders, invoices, and supplier quotations.
• Support Finance with cost reconciliation, inventory valuation, and reporting requirements.
• Ensure product cost information remains accurate and up to date.
• Inventory Monitoring & Analysis
• Monitor inventory performance using ERP reports and business intelligence tools.
• Identify inventory shortages, excess inventory, slow-moving inventory, and purchasing exceptions.
• Analyze inventory trends and purchasing requirements to support replenishment decisions.
• Prepare inventory reports and provide recommendations to Procurement leadership.
• Support inventory accuracy initiatives through data validation and analysis.
• Reporting & Data Analysis
• Develop and maintain procurement reports and dashboards using ERP systems, Excel, Tableau, Power BI, or other reporting tools.
• Analyze procurement performance, inventory trends, supplier performance, purchasing activity, and product costs.
• Generate recurring operational reports for Procurement, Finance, and Operations leadership.
• Ensure the accuracy and integrity of procurement data used for reporting and business decisions.
• Identify opportunities to improve reporting automation, data quality, and operational efficiency.
• Process Improvement & ERP Support
• Identify opportunities to improve procurement processes and operational workflows.
• Recommend and implement improvements that enhance efficiency, accuracy, and data integrity.
• Support ERP enhancements, testing, and implementation of new procurement processes.
• Develop and maintain procurement documentation, procedures, and best practices.
• Promote continuous improvement within procurement operations.

Requirements

• Bachelor's degree in Supply Chain Management, Business Administration, Operations Management, or a related field preferred.
• 3-5 years of experience in procurement operations, purchasing, supply chain, inventory management, or a related field.
• Experience working within ERP systems such as NetSuite, SAP, Oracle, Microsoft Dynamics, or similar.
• Strong understanding of product master data, SKU management, Bills of Material (BOMs), product costing, and procurement processes.
• Advanced Microsoft Excel skills, including Pivot Tables, lookups, formulas, and data analysis.
• Experience with Tableau or Power BI is preferred.
• Strong analytical and problem-solving skills with the ability to interpret data and provide actionable recommendations.
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail and commitment to data accuracy.
• Strong communication and cross-functional collaboration skills.
• Self-motivated with a high level of ownership, accountability, and initiative.