Senior Payroll Specialist

We need to output HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use

• for any list of duties/requirements/benefits, and

  for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate. Preserve all substantive info. Include a section only when posting has real specific content for it. No filler. We need to parse the posting. Content: - Intro about HES: description of company. Could be "About the role"? Actually "About the role" maybe not present. Could be "About the company"? Not listed as allowed heading. Allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can use "About the role" for company description? Might be okay. Or we could skip if not specific. But we have substantive content about HES. Could place under

  About the role

  with a paragraph. - Job Description: "We are looking for a knowledgeable Sr. Payroll Specialist to process and manage the company’s payroll. You will be the one to calculate wages based on hours worked and administer payments." That's prose. - Then: "A Senior Payroll Specialist requires a combination of strong technical skills, particularly in payroll processing and compliance, along with excellent communication and problem-solving abilities. Key requirements include experience with a fast pace, high volume multi-state payroll software and systems, and a thorough understanding of relevant laws and regulations. The goal is to ensure personnel receive the correct compensation in a timely manner." This could be part of Requirements. - "Position is an in-office position." Could be under Schedule? Actually schedule not given. Could be under "Schedule" if we have info: in-office position indicates work location, not schedule. Not schedule. Could be omitted. - Job Responsibilities: list bullet points. - Requirements and Skills: list bullet points (though it's a paragraph with many items). We need to turn into
  • for any list of duties/requirements/benefits. So we need to extract each requirement as list items. We must not invent or summarize away detail. Must preserve all substantive info. So we need to list each requirement exactly as given. Let's extract responsibilities: - End-to-end payroll processing using Winteam and ADP Smart Compliance - Maintain and process payroll records and reports for accounting of salary/wages due, accruals, deductions and other payroll related duties. - Compliance – Ensuring adherence to all applicable laws and regulations - Troubleshooting and problem solving – Addressing payroll related inquiries and escalating when necessary - Audit current processes to reduce the number of payroll related errors - Provide support to leadership as tasks are assigned - Acquiring proper approval from upper management for additional payments when needed - Process and respond to Garnishment notices - Prepare reports for management, finance department etc. Now requirements and skills paragraph: It contains many items separated by periods. Let's break: "Proven experience with multi-state high volume payrolls with at least 5+ years of Payroll Experience" "Proficiency in calculations, data analysis, and problem-solving is needed to ensure accurate and timely payroll processing" "A strong understanding of federal, state, and local payroll laws, tax regulations, and compliance requirements is essential." "A willingness to learn new systems and processes, adapt to changing regulations, and resolve complex payroll issues." "Excellent verbal and written communication skills are necessary for interacting with employees, managers, and other stakeholders on payroll-related matters." "The ability to prioritize tasks, manage deadlines, and maintain organization in a fast-paced environment." "A high level of accuracy and attention to detail is critical for avoiding errors in payroll calculations and data entry." "Prior leadership experience." "Proficient in MS Office and knowledge of relevant software (e.g. ADP) and databases" "High school diploma or equivalent; BSc/BA in business, accounting or relevant field is a plus" "Providing excellent customer service to employees regarding their pay and benefits." "Willingness and ability to work in a team, under pressure and meet deadlines" "Action oriented / initiative approach to work" We need to keep each as list item. Also there is earlier sentence: "A Senior Payroll Specialist requires a combination of strong technical skills, particularly in payroll processing and compliance, along with excellent communication and problem-solving abilities. Key requirements include experience with a fast pace, high volume multi-state payroll software and systems, and a thorough understanding of relevant laws and regulations. The goal is to ensure personnel receive the correct compensation in a timely manner." This could be part of Requirements as well, but we already have many items; we could incorporate those as list items too. Let's extract: - Strong technical skills, particularly in payroll processing and compliance - Excellent communication and problem-solving abilities - Experience with a fast pace, high volume multi-state payroll software and systems - Thorough understanding of relevant laws and regulations - Goal: ensure personnel receive correct compensation in a timely manner (maybe not a requirement but a goal). Could be omitted as it's not a requirement. But we could keep as a statement in prose. We need to avoid filler like "commensurate with experience". Not present. Now we need sections: About the role (company description), Responsibilities, Requirements (maybe combine Requirements and Skills), Skills (maybe separate). But we have many skill items; we could put all under Requirements and Skills combined, or separate. The instruction: Use headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can choose which to include based on content. We have responsibilities list. We have requirements/skills list. We have no explicit Qualifications separate; but we could treat education as qualification. Could put under Qualifications. But we have "High school diploma or equivalent; BSc/BA in business, accounting or relevant field is a plus". That's qualification. We have no Benefits, Pay, Schedule specifics. So we should not include those headings. Thus we will output:

    About the role

    ... company description ...

    Responsibilities

    • ... each responsibility ...

    Requirements

    • ... each requirement ...

    Skills

    • ... each skill ...

    Qualifications

    • ... education ...
    But we might be splitting too thin; instruction says prefer a few substantive sections over many thin ones. Could combine Requirements and Skills into one section "Requirements and Skills". But headings list includes Skills separate. However we can still combine if we want fewer sections. The instruction: "Prefer a few substantive sections over many thin ones." So maybe better to have About the role, Responsibilities, Requirements (including skills and qualifications). But we have headings list; we can still use only those we need. Could use "Requirements" to cover both requirements and skills and qualifications. But we have also "Qualifications" heading allowed. Might be okay to have separate Qualifications for education. Let's think: We have many items; splitting into many sections may be thin. Better to have About the role, Responsibilities, Requirements (which includes skills, qualifications). But we need to follow instruction: Use headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. It doesn't say we must use all; we can choose subset. So we can use About the role, Responsibilities, Requirements (covering skills and qualifications). That's three sections. Thus:

    About the role

    HES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in-class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results-oriented, hands-on executives and facilities experts who give school facilities their full attention. Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management. Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. HES has earned the trust of over 150 education partners across 29 states. We employ 14,000 dedicated team members and maintain more than 200 million square feet daily.

    Responsibilities

    • End-to-end payroll processing using Winteam and ADP Smart Compliance
    • Maintain and process payroll records and reports for accounting of salary/wages due, accruals, deductions and other payroll related duties.
    • Compliance – Ensuring adherence to all applicable laws and regulations
    • Troubleshooting and problem solving – Addressing payroll related inquiries and escalating when necessary
    • Audit current processes to reduce the number of payroll related errors
    • Provide support to leadership as tasks are assigned
    • Acquiring proper approval from upper management for additional payments when needed
    • Process and respond to Garnishment notices
    • Prepare reports for management, finance department etc.

    Requirements

    • Proven experience with multi-state high volume payrolls with at least 5+ years of Payroll Experience
    • Proficiency in calculations, data analysis, and problem-solving is needed to ensure accurate and timely payroll processing
    • A strong understanding of federal, state, and local payroll laws, tax regulations, and compliance requirements is essential.
    • A willingness to learn new systems and processes, adapt to changing regulations, and resolve complex payroll issues.
    • Excellent verbal and written communication skills are necessary for interacting with employees, managers, and other stakeholders on payroll-related matters.
    • The ability to prioritize tasks, manage deadlines, and maintain organization in a fast-paced environment.
    • A high level of accuracy and attention to detail is critical for avoiding errors in payroll calculations and data entry.
    • Prior leadership experience.
    • Proficient in MS Office and knowledge of relevant software (e.g. ADP) and databases
    • High school diploma or equivalent; BSc/BA in business, accounting or relevant field is a plus
    • Providing excellent customer service to employees regarding their pay and benefits.
    • Willingness and ability to work in a team, under pressure and meet deadlines
    • Action oriented / initiative approach to work
    • Strong technical skills, particularly in payroll processing and compliance
    • Excellent communication and problem-solving abilities
    • Experience with a fast pace, high volume multi-state payroll software and systems
    • Thorough understanding of relevant laws and regulations
    We also have the sentence: "A Senior Payroll Specialist requires a combination of strong technical skills, particularly in payroll processing and compliance, along with excellent communication and problem-solving abilities. Key requirements include experience with a fast pace, high volume multi-state payroll software and systems, and a thorough understanding of relevant laws and regulations. The goal is to ensure personnel receive the correct compensation in a timely manner." We already captured strong technical skills, excellent communication and problem-solving abilities, experience with fast pace high volume multi-state payroll software and systems, thorough understanding of relevant laws and regulations. The goal sentence maybe not a requirement; we could include as a prose statement under Requirements? But we already have list; we could add a

    before list: "The goal is to ensure personnel receive the correct compensation in a timely manner." That's substantive. Let