Senior Payroll Manager

About the role

We are seeking a Senior Payroll Manager responsible for supporting, guiding, and overseeing all payroll operations for over 1300+ employees under 8+ payroll codes within the Tarkett Sports U.S. and Canadian entities.

Responsibilities

• Manage end-to-end payroll processing for all employees, ensuring accurate and timely payments.
• Ensure payroll deductions, vacation accruals, journal entries, accruals, and adjustments are accurate and properly approved.
• Oversee ADP master administration and payroll data integrity.
• Unions and Certified Payroll: Manage payroll for unionized employees in compliance with applicable laws, regulations, and collective agreements. Ensure accurate application of union wage scales, overtime, shift differentials, benefits, dues, pension contributions, and other union-related deductions. Support union audits and oversee timely, accurate certified payroll reporting for government contracts and prevailing wage jobs.
• Benefits: Partner with the Benefits team to validate carrier invoices and ensure timely processing. Coordinate weekly 401(k) funding and support annual 401(k) audits.
• Compliance & Taxation: Ensure compliance with federal, state, provincial, and local payroll tax and labor requirements. Partner with ADP on payroll tax filings and issue resolution. Serve as a point of contact for labor and tax authorities, including the IRS and Revenu Québec. Manage year-end payroll processes, including T4, RL-1, W-2, 1099, and audit support.
• Team Management: Lead, coach, and develop a team of payroll specialists. Provide training on payroll systems, processes, and compliance. Manage team performance and workload distribution to meet deadlines.
• Process Improvements: Continuously evaluate payroll processes and recommend improvements to increase accuracy, efficiency, and scalability. Support payroll system enhancements, integrations, data flow optimization, automation, and process standardization. Develop and maintain payroll process maps, internal controls, and documentation.
• Employee Support: Resolve employee payroll inquiries and discrepancies in a timely, professional manner. Partner with HR on benefits deductions, retirement plans, and leave balances.

Requirements

• Education – bachelor's degree in accounting, Finance, Business Administration, or related field (or equivalent work experience).
• Experience – 10+ years of payroll processing experience, with at least 5 years in a supervisory or managerial role.
• In-depth knowledge of payroll systems and related software (e.g., ADP, Workday, etc.).
• Experience with Davis-Bacon certified payroll reporting, accounting payroll entries, payroll tax laws and compliance, including federal, state, and local tax regulations.
• Systems Knowledge – Proficiency in payroll systems, especially ADP; exposure to Workday, HRIS, and timekeeping systems is a plus as well as ERP financial modules for journal entry postings.
• Skills – Strong accounting knowledge, attention to detail, analytical mindset, problem-solving ability, and excellent organizational and communication skills.
• Adaptability – Ability to thrive under pressure and consistently meet tight deadlines.
• Compliance Expertise – Deep knowledge of payroll regulations, tax laws, and labor requirements across U.S. and Canada including union and certified payroll requirements.
• Certifications (Preferred) – Certified Payroll Professional (CPP) or equivalent credential.

Qualifications

• May require additional hours during peak payroll periods or year-end processing.

Skills

• Strong accounting knowledge, attention to detail, analytical mindset, problem-solving ability, and excellent organizational and communication skills.
• Ability to thrive under pressure and consistently meet tight deadlines.
• Deep knowledge of payroll regulations, tax laws, and labor requirements across U.S. and Canada including union and certified payroll requirements.

Benefits

• Matching contribution retirement savings plan
• Learning & development program
• EAP program + family
• Generous holiday schedule available

Pay

Competitive salary based on experience.

Schedule

Hybrid schedule based out of the Tualatin or West Linn, OR offices.