Senior Payroll & Accounting Specialist

This Payroll position reports to the Controller and is responsible for performing a wide variety of analytical and technical accounting tasks, including recordkeeping, reconciliation, and report preparation.

Responsibilities

• Process bi-weekly payroll: receive approved timesheets, verify information, calculate taxable income, benefit amounts, leave accruals, commissions, and bonuses; enter data into software; generate payroll register; file registers and checks.
• Calculate sales commissions based on job status, commission structures, draws, and bonus calculations.
• Track project expenses, including labor costs, addendums, and change orders.
• Review field-related invoices for accuracy, completeness, and authorization; ensure expenses are coded to approved budgeted line items; notify departments of issues; GL code and input invoices into accounting software; prepare backup documentation for payment.
• Assist management with bi-weekly payroll processing, benefit documentation, and updates based on policy or employee reporting changes.
• Prepare and print AP checks for final approval and signature.
• Record and verify financial transactions; prepare and maintain periodic and special financial reports.
• Oversee and prepare month-end, job-end, and year-end closing processes, including journal entries, accruals, and reconciliations.
• Perform regular reconciliations of bank statements, accounts receivable, deposits, and accounts payable.
• Assist with annual budget and financial report preparations by proofreading and verifying information; prepare schedules as directed.
• Support audits by pulling backup, scanning/copying information, and inventorying returned documents.
• Supervise and mentor junior accounting staff, assigning tasks and providing guidance.
• Research information as needed and input interest accruals into accounting software.
• Make accurate arithmetic, financial, and statistical computations.
• Organize work, set priorities, meet deadlines, and follow up on assignments with minimal direction.
• Maintain confidentiality of sensitive information.
• Communicate effectively in writing and orally to convey information.
• Perform other related duties as assigned.

Requirements

• Bachelor’s degree from an accredited college with major coursework in accounting or a related field (preferred).
• 5+ years of progressive accounting experience.
• Full-time, in-office schedule (minimum 40-hour work week, 5 days).
• Excellent attention to detail and accuracy.
• Proficiency in computer software (e.g., Sage), spreadsheets, word processing, and internet applications.

Benefits

• Medical, Dental, and Vision insurance.
• 401K retirement plan.
• Life, Short-Term Disability, and Long-Term Disability insurance.
• On-site fitness center.
• Paid vacation and personal time off.

Pay

$80,000 yearly salary.

Location: Lincolnwood, IL