Senior Paralegal – Legal Operations

About the role

SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects.

Responsibilities

• Contract Management and Review
• Aid in the review, organization, processing, and administration of contracts, including client, vendor, consultant, subcontractor, and other business agreements.
• Identify and track key contractual provisions, obligations, deadlines, insurance requirements, indemnification provisions, limitations of liability, and other risk-allocation provisions.
• Cook up contract review and approval processes with business personnel and the Legal Department.
• Maintain accurate and organized electronic contract files and records.
• Aid in contract negotiations and follow-up communications as directed by the General Counsel.
• Monitor contractual obligations, renewals, expirations, and other important dates.
• Legal Operations
• Assist the General Counsel in developing, implementing, and improving Legal Department processes, procedures, systems, and workflows.
• Manage and maintain the Company’s contract management and legal document management systems.
• Administer contract intake, routing, approval, execution, storage, and reporting processes.
• Develop and maintain legal department calendars, trackers, dashboards, and reports.
• Identify opportunities to improve efficiency through technology, automation, and standardized workflows.
• Aid in the implementation and responsible use of AI-assisted and agentic processes to improve legal and business workflows.
• Establish and maintain organized electronic filing and document-retention practices.
• Cook up with Information Technology and other departments on legal technology and systems as appropriate.
• Track legal department matters, deadlines, outside counsel activity, and other operational metrics.
• Aid in budgeting, invoice review, and administrative coordination relating to outside counsel and other legal service providers.
• Employment and Employee Matters
• Support the Legal Department and Human Resources with employee-related legal matters and documentation.
• Support preparation, review, and maintenance of employment agreements, policies, notices, and other employment-related documents.
• Aid in responding to employee inquiries and coordinating with Human Resources and management on employment matters.
• Maintain confidentiality of sensitive employee and personnel information.
• Insurance Matters
• Assist with the administration and management of the Company’s insurance program.
• Cook up with insurance brokers, carriers, attorneys, and internal personnel regarding claims, certificates of insurance, renewals, and coverage-related matters.
• Maintain insurance records and assist with tracking claims and related documentation.
• Aid in gathering information and documentation required for insurance claims and litigation.
• Litigation and Claims
• Assist the General Counsel and outside counsel with litigation, arbitration, claims, and disputes.
• Cook up with collection, organization, and preservation of relevant documents and information.
• Maintain litigation and claims files, calendars, deadlines, and status reports.
• Aid with discovery, subpoenas, document requests, and other litigation-related activities.
• Cook up communications and information flow among the Legal Department, business personnel, insurers, and outside counsel.
• Legal Department Administration
• Maintain organized legal files, databases, calendars, and records.
• Aid with legal research and preparation of reports, summaries, correspondence, and other documents.
• Support implementation and administration of Legal Department policies and procedures.
• Aid in identifying opportunities to improve legal processes, efficiency, and risk management.
• Handle confidential and sensitive information with discretion and professionalism.
• Perform other legal and operational duties as assigned by the General Counsel.

Qualifications

• Bachelor’s degree from an accredited college or university.
• At least 5 years of relevant paralegal experience.
• Demonstrated experience with:
• Contract review and administration.
• Employment and employee-related matters.
• Insurance matters and claims.
• Litigation and dispute-related matters.
• Excellent written and oral communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple projects and priorities while meeting deadlines.
• Ability to work independently and exercise good judgment.
• Strong proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Ability to handle confidential information appropriately and maintain a high degree of professionalism.

Preferred

• Experience working in a professional services organization, particularly an architecture, engineering, construction, real estate, or similar firm.
• Experience working with a contract lifecycle or contract management system, such as LinkSquares or a similar platform.
• Experience implementing or managing legal operations processes and workflows.
• Familiarity with AI-assisted or agentic processes and tools used to automate or improve legal and business workflows.
• Experience with document management systems and electronic legal databases.
• Familiarity with construction and/or professional services contracts and risk allocation provisions.