Senior Paralegal

About the role

This is a remote position; the preferred candidate will be located in the greater Houston area. The Senior Paralegal provides general legal and administrative support to the Legal team.

Responsibilities

• Prepare non-disclosure/confidentiality agreements and review/approve counterparty edits/redlines.
• Prepare and circulate monthly reports to management on status of open litigation matters.
• Maintain and update director and officer slates for the company’s entities.
• Manage Ultimate Beneficial Owner (UBO) filings and updates.
• Manage governance matters for the company’s US and Latin American entities, including:
  • filings to qualify to do business in new jurisdictions,
  • updating articles of association/certificates and other documents with Secretaries of State,
  • assisting with compliance audits and annual filings, and
  • managing dissolution of entities where needed.
• Track the company’s required patent/trademark renewals with support from outside counsel and assist outside counsel with renewals, as needed.
• Prepare letters, business communications, legal documents, and presentations.
• Support attorneys on administrative matters.
• Oversee the Legal Dept. SharePoint site to ensure client requests for legal support on various matters are assigned to attorneys for further handling.
• Manage data room uploads/organization for M&A matters.
• Assist with due diligence on transactional matters.
• Archive and file documents; maintain the Legal Dept. files to ensure records are properly organized, updated, accurate, and accessible.
• Assist with issuing preservation orders/litigation holds, coordinating and reviewing discovery and document collection with IT and other departments, and assisting with responding to third-party subpoenas for documents/information.
• Assist with managing outside counsel/expert invoices; route for review/approval by attorneys and process for payment through the Finance Dept.
• Assist with preparing minutes of meetings and circulating for Board approval.
• Travel to the company’s Pearland, TX office to access hard-copy corporate records when needed (anticipated to be infrequent).
• Complete other assigned tasks as needed by the attorneys.

Required Skills / Knowledge

• Superb attention to detail, organization, analytical, and communication skills.
• Self-motivated with the ability to proactively assume responsibility and consistently follow through on assignments.
• Ability to handle multiple assignments, work well under pressure, and have the flexibility to assist the legal team in meeting business demands.
• Maturity to maintain confidential information and work independently with minimal supervision/guidance.
• Advanced proficiency in MS Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Good interpersonal skills.
• Energetic and capable of self-direction.
• Excellent oral and written communication skills.

Experience

• At least 8+ years working as a paralegal (in-house law department or major law firm required).
• Active status as a Texas Notary.

Education Requirements

• BA/BS preferred.
• Paralegal certificate from an accredited paralegal program.

Benefits

• Supportive company culture that values its employees.
• Comprehensive Medical, Dental, Vision & 401(k) Plan.
• Paid Parental Leave, Time Off & Holidays.
• Employee Referral Bonus.
• Personal Development & Career Succession Planning.
• Company-sponsored Perks & Discount programs.