Senior Onboarding Specialist

About the role

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.

Duties & Responsibilities

• Handle onboarding of new hires, transfers, civil service processing, data entry, and review of employment documents.
• Partner with Background Investigation Coordinator to ensure all required background checks are completed.
• Contacting candidates to schedule OHS appointments, extend preliminary offers, and send onboarding documents.
• Following-up with potential candidates regarding document submission and field/direct any HR related questions.
• Act as the point of contact between the candidate and the hiring departments.
• Reviewing onboarding documents for completeness including I-9, E-Verify, and work/education verification.
• Review and process employment actions in PeopleSoft (new hires, promotions, salary adjustments, data changes etc.) and send corresponding notification letters.
• Ensuring tasks are completed accurately and timely; may perform transactional work in the absence of others.
• Support and supervise other HR staff including double checking qualifications, background, etc.
• Ensuring all relevant HR practices and policies are being followed.
• Ensuring relevant positions are filled via the civil service hiring process and that all civil service regulations are adhered to.
• Maintaining accuracy and integrity of PeopleSoft (HR system of record for employee data); ensuring all personnel files are maintained including via OnBase system.
• Ensuring all onboarding is done following standard work and policy; including obtaining all relevant clearances as part of background investigation process.
• Contribute to the maintenance of reports, including the pipeline.
• Aid in filing of personnel related documents.
• Aid in system-wide initiatives including onboarding, promotions, and transfers.
• Performing other related confidential duties as assigned.

Minimum Qualifications

• Bachelor’s Degree from an accredited college or university in Human Resources Management, Business Administration, Public Relations, Healthcare Administration, Psychology, Communications or a related discipline and 2 years of experience in Human Resources within a public agency, nonprofit, hospitality or governmental sector; 2 years of which must have been in onboarding new hires or
• Associate’s Degree or 60 credits towards completion of a Bachelor's Degree from an accredited college or university in a discipline listed in 1 above or a related discipline; and 5 years of relevant experience in human resources or personnel administration, employee relations, learning and development, talent acquisition, customer service (involving dispensing information and resolving customer concerns), or in a related function requiring strong interpersonal, communication, and leadership skills and proficiency with technology, such as database management, Outlook, Peoplesoft, Oracle and other Microsoft Office applications, 2 years of which must have been in onboarding new hires.

Department Preferences

• Certifications Preferred:
• Professional certification or credential in Human Resources (e.g., SHRM-CP, SHRM-SCP, PHR or SPHR).

Preferred Knowledge Areas, Skills, Abilities, and other Qualifications

• Transactional Human Resources experience, including onboarding and/or background investigations.
• Strong customer service, interpersonal and relationship building skills.
• Analytical problem-solving skills.
• Time management skills and the ability to work under pressure with tight deadlines.
• Experience using the following computer programs and/or software:
• Human Capital Management (HCM) or other Human Resources Systems
• Microsoft Office Products
• Google Suite

Benefits

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• Loan Forgiveness Programs for eligible employees
• College tuition discounts and professional development opportunities
• College Savings Program
• Union Benefits for eligible titles
• Multiple employee discounts programs
• Commuter Benefits Programs

How To Apply

If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.