Senior Office Operations Administrator (Office Administration Supervisor)

About the role

Husch Blackwell LLP is seeking a Senior Office Operations Administrator to join our Denver, CO office. This position works onsite full-time and assists in managing operational and administrative functions in an office where a Regional Office Administrator is not located.

Responsibilities

• Monitor local office adherence to Firm guidelines, best practices, and procedures
• Perform a variety of administrative and operational support tasks, including supervising designated Office Administration Business Professionals and leading the office in creating a positive, welcoming, collegial, and professional environment
• Act as point of contact for Firm departments, local staff, and attorneys with specific office-related questions
• Serve on local office emergency preparedness and safety team
• Assist Regional Office Administrator with: overseeing all aspects of facilities management, planning and executing local Esprit de corps activities, planning and executing local staff appreciation events and firm charitable fundraising events, assisting with the planning, managing, and monitoring of local operational and Office Managing Partner budgets, providing oversight of some onsite business professionals, and assisting with salary administration for direct report business professionals
• Manage local parking and security passes, including adding and deleting cards in the security system
• Coordinate catering needs for meetings
• Maintain library and loose filing updates
• Assist with coordination of internal office relocations, order name plates and business cards
• Maintain workrooms, including supply orders and stocking
• Maintain kitchen/break rooms, including supply orders and stocking
• Provide back up for Office Administrative Coordinators in home office, including Front Desk coverage as needed

Requirements

• High School Diploma or GED required; 2-year degree preferred or commensurate professional and educational experience
• 5+ years relevant experience required, preferably in a professional services environment
• Basic proficiency in Microsoft Office Suite required
• Previous receptionist or similar telephone experience preferred
• Proactively demonstrate effective teamwork and communication with team members and all Firm personnel