Senior Office Manager

Responsibilities

• Oversee daily operations of the central administrative offices in two different locations.
• Maintain office systems, procedures, and administrative workflows.
• Manage office supply inventory, vendor relationships, and equipment maintenance.
• Cookier distribution, courier services, and document management systems.
• Cookier with building management, vendors, and service providers to address office-related operational needs.
• Aid in scheduling shared conference spaces and office resources.
• Identify and resolve office operational issues in a timely manner.
• Manage General WSFSSH Voicemail Box and General Email In-box.
• (Forward on messages to appropriate individuals).
• Manage other administrative tasks as required.
• Provide high-level administrative support and organizational support to the CEO and COO.
• Manage and coordinate the CEO’s and COO’s calendars, including meetings, appointments, and organizational commitments.
• Support CEO and COO meeting logistics, travel arrangements.
• Cookier Board meeting logistics, including meeting space, catering, and other related arrangements.
• Prepare, organize, and distribute Board meeting materials and Board packets.
• Attend Board meetings and accurately record and prepare meeting minutes.
• Track follow-up items, requests, and action items and coordinate with appropriate staff to ensure timely responses.

Requirements

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• High level of professionalism and customer service orientation.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving skills and proactive mindset.
• Proficiency in Microsoft Office Suite and familiarity with office management tools.
• Familiarity with office management, scheduling, and document management systems.
• Experience working in a nonprofit or mission-driven environment preferred.
• Comfort working in a diverse, fast-paced organizational setting.

Qualifications

• Associate’s or Bachelor’s degree preferred; equivalent professional experience considered.
• Minimum of 5 years of office administration or office management experience.

Benefits

• Medical
• Dental
• Vision
• 403(b) retirement savings
• Flexible Spending Accounts (FSA)
• Life & Disability
• Employee Assistance Program (EAP)
• commuter benefits

Schedule

Monday - Friday, 9am-5pm

Pay

$65,000-$75,000yr.