Senior Office Assistant # 44 Health Services (Wellness Centers)

About the role

Under the direction of an assigned supervisor, perform a variety of diversified clerical duties in support of an assigned office or program; answer phones and greet and assist students, parents and visitors.

Responsibilities

• Perform a variety of diversified clerical duties in support of an assigned office requiring an understanding of a process or functional area at an assigned District office or school site;
• Assist in assuring smooth and efficient office operations.
• Serve as receptionist, answering telephone calls and directing calls to appropriate personnel;
• Take and relay messages as appropriate;
• Schedule appointments for administrators.
• Receive, greet and direct visitors;
• Respond to inquiries and provide a variety of information to staff, students, parents and the general public related to District standards, procedures, policies and programs.
• Type letters, forms, memoranda, bulletins, reports, lists, requisitions, flyers, newsletters or other materials from oral or written instructions;
• Compose routine correspondence;
• Proofread completed typing assignments and other documents as directed.
• Input data into an assigned computer system and generate computerized reports;
• Maintain automated records;
• Assure accuracy of input and output information.
• Compile information and prepare and maintain logs, files and records related to assigned activities;
• Review and verify the accuracy and completeness of various documents;
• Prepare reports as directed;
• Verify and process forms and applications.
• Receive, sort and distribute mail;
• Prepare and distribute informational packets and bulk mailings as directed.
• Operate a variety of office equipment including a copier, fax machine, typewriter, computer and assigned software.
• Communicate with other departments, District staff and outside organizations to exchange information and resolve issues or concerns related to assigned activities;
• Prepare and coordinate schedules and calendars as directed.
• Participate in attendance-related duties as assigned by the position;
• Contact parents and guardians to verify absences;
• Prepare and maintain attendance and absence reports and lists according to established procedures;
• Issue readmits to students.
• Absorb and distribute inventory levels of office supplies and materials;
• Assist with ordering, receiving and maintaining inventory of office supplies and materials.
• Attend assigned meetings and conferences;
• Take minutes and prepare related paperwork as directed.
• Participate in a variety of school office functions such as registration, accounting and guidance as assigned by the position;
• Assist in organizing field trips and special events.
• Aid in administering basic first aid to students and staff as assigned by the position;
• Prepare and maintain related records;
• Administer medications as directed;
• Notify parents of ill or injured students as needed.
• Collect various monies and fees for an assigned office or program;
• Maintain auditable records;
• Monitor expenditures and budgets as assigned by position.
• Train and provide work direction to new employees and student assistants as assigned.
• Maintain regular and prompt attendance in the work place.
• Perform related duties as assigned.

Requirements

• Knowledge of modern office practices, procedures and equipment;
• Basic terminology, processes and operations of assigned office;
• Basic math.

Qualifications

• Knowledge of basic English usage, grammar, spelling, punctuation and vocabulary;
• Ability to perform a variety of diversified clerical duties in support of an assigned office or program;
• Answer telephones and greet the public courteously;
• Type or input data at 45 words per minute from clear copy;
• Operate a variety of standard office equipment including a computer;
• Communicate effectively both orally and in writing;
• Establish and maintain cooperative and effective working relationships with others;
• Communicate effectively both orally and in writing;
• Complete work with many interruptions;
• Receive, sort and distribute mail;
• Add, subtract, multiply and divide quickly and accurately;
• Develop and maintain cooperative working relationships with those contacted in the course of work;
• Carry out oral and written directions;
• Write and speak at a level sufficient to fulfill the duties to be performed for the position described;
• Carry out oral and written directions;
• Write and speak at a level sufficient to fulfill the duties to be performed for the position described;
• Lift and/or carry up to 25 lbs at waist height for short distances;
• Bend at the waist;
• Reach overhead, above the shoulders and horizontally, grasp, push/pull.

Skills

• Knowledge of modern office practices, procedures and equipment;
• Basic terminology, processes and operations of assigned office;
• Basic math.

Benefits

N/A

Pay

CSEA Chapter 821 Salary Range: 29

Schedule

N/A