Senior Meeting Planner/Event Facilitator

About the role

We are seeking a Senior Meeting Planner/Event Facilitator to provide logistical and conference planning support for meetings in support of the United States (U.S.) Department of Transportation’s (DOT) Federal Transit Administration (FTA). This is a remote position with in-person participation in events in the Washington D.C. area required.

Responsibilities

• Cook up conference logistics, venue arrangements, and vendor services to support successful events.
• Facilitate meetings and workshops, ensuring agendas are followed and objectives achieved.
• Develop event materials, presentations, attendee packets, badges, and registration resources.
• Manage attendee registration processes and maintain accurate participant communications and records.
• Monitor event readiness, resolving logistical issues and coordinating stakeholder requirements.
• Oversee audiovisual setup, testing equipment, and supporting seamless meeting execution.
• Prepare meeting summaries, action items, and post-event reports for Government stakeholders.

Qualifications

• Authorization to work in the United States permanently without sponsorship.
• A minimum of a Bachelor’s Degree.
• A minimum of (10) years of experience in event planning, event supervision, and event facilitation.
• Ability to perform administrative duties such as preparing quality documents, reports, and slides.
• Ability to coordinate briefings, conferences, teleconferences, telephone inquiries, meeting preparation, attendance, and minutes.
• Ability to manage time and events effectively.
• Microsoft Office (Word, Excel, PowerPoint) experience in preparing, editing and finalizing correspondence, documents, and briefings.

Benefits

• Outstanding benefits including health, financial, and retirement benefits.
• Paid leave, professional development, tuition assistance, and work-life programs.
• Award programs acknowledging employees for exceptional performance and superior demonstration of our service standards.

Schedule

This is a remote position with in-person participation in events in the Washington D.C. area required.

Pay

Details regarding pay are not specified at this time.

Company Information

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.