Senior Marketing & Proposal Specialist

Geosyntec Consultants, Inc, headquartered in Boca Raton, FL, offers an exciting opportunity in our North America West region for a Senior Marketing and Proposal Specialist supporting our team across California from our San Diego, Sacramento, Orange County, and Los Angeles offices. The position may be fully remote (must be available to work standard business hours aligned within the Pacific Time Zone) at the discretion of the Company. This role supports technical practitioners in developing compliant, comprehensive, and compelling submittals, including proposals and statements of qualifications (SOQs).

About the Role

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address complex problems involving the environment, natural resources, and civil infrastructure. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is known for its technical leadership, broad experience, and exceptional client service. We invest in our people, offering competitive pay and benefits, and well-being programs to support employees and their families.

Responsibilities

• Lead and coordinate all aspects of competitive proposal and SOQ preparation—from initial planning and content development through production and on-time delivery.
• Own proposal schedules, facilitate kickoff meetings, and keep technical contributors on track; escalate issues as needed.
• Lead or advocate for Go/No-Go discussions, preparing and pre-filling decision matrices with relevant data such as client history, capacity, and prior debrief notes.
• Draft and refine key proposal sections, including cover letters, introductions, win themes, project experience, and team structure narratives.
• Apply advanced layout and design skills in Adobe InDesign to customize templates, integrate graphics, and ensure a polished final product.
• Plan for visual storytelling early in the pursuit process; collaborate with graphics teams to incorporate charts, infographics, and imagery that enhance client messaging.
• Maintain responsibility for proposal compliance, formatting, QA/QC, and delivery logistics.
• Participate in and facilitate client and internal debriefs to gather feedback and improve future submittals.
• Assist in preparing for and designing client interviews and presentations, ensuring consistency with pursuit themes and client drivers.
• Review content from the client’s perspective and provide actionable feedback to project teams to improve clarity and impact.
• Build strong working relationships with seller-doers, project managers, and regional technical leaders.
• Help connect technical staff across regions and disciplines to support pre-positioning and active pursuits.
• Serve as a peer mentor to other marketing staff, sharing best practices and lessons learned.
• Maintain and improve systems to track pursuit activity, award outcomes, proposal content, and visual assets.
• Assist in the evaluation and improvement of marketing tools and processes, sharing recommendations with leadership.
• Support the upkeep and accuracy of core marketing collateral including resumes, project descriptions, and boilerplate libraries.
• Help identify gaps or outdated content and collaborate with project managers and subject matter experts to fill them.
• Develop branded flyers, brochures, and statements of qualification to support targeted business development initiatives.
• Draft or approve news announcements and internal/external communications in coordination with marketing leads.
• Conduct client, market, and competitor research to inform pursuit strategy and business development planning.
• Analyze findings and present summaries to technical and marketing leadership as needed.
• Support targeted marketing campaigns, including post-campaign debriefs to evaluate impact.
• Assist with developing and submitting award nominations, ensuring compliance and messaging quality.
• Contribute to special projects, research efforts, or firmwide initiatives as assigned.
• Collaborate with corporate marketing, HGAs, and MPCD teams as needed to ensure alignment and support.

Requirements

• A bachelor’s degree in marketing, journalism, communications, or public relations with six (6) or more years of progressive professional experience in engineering, architecture, or commercial construction, or ten (10) years of directly related experience, or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
• Progressive professional experience includes performing increasingly complex and varied technical and project assignments in marketing and advertising, with prior experience leading proposal teams.
• Working knowledge of Microsoft Excel, Outlook, PowerPoint, Visio, Word, Teams, and SharePoint.
• Proficiency in Adobe InDesign.
• Ability to read, analyze, and interpret marketing, technical, and other business documents.
• Ability to interview technical practitioners for marketing materials and proposals.
• Ability to author well-written, organized, and clear marketing materials and correspondence that furthers the Geosyntec “brand.”
• Ability to create effective presentations and respond to inquiries from internal and external clients.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to write in a marketing and/or journalistic manner.
• Availability to work standard business hours aligned within the Pacific Time Zone.

Preferred qualifications include familiarity with graphic design and production, desktop publishing, and presentation software, as well as an understanding of the RFQ/RFP process, techniques for evaluating promotional activities, federal/state/local procurement procedures, and activities related to developing and evaluating marketing plans.

Pay

The typical base salary range for this position is $94,760 to $151,615 per year for jobs performed in California. Actual compensation will be determined based on education, experience, skill set, and location.

Benefits

• Paid holidays, vacation, sick, and personal paid time off.
• Medical, dental, vision, life, and disability insurance.
• 401(k) retirement plan.
• Other benefits to eligible employees.