Senior Manager Strategic Sourcing - IT

POSITION PURPOSE

Leads strategic sourcing activities for complex medium to large initiatives with the ability of achieving significant cost reductions, supplanted with year-over-year cost and productivity improvements in the total cost of goods and services procured while maintaining or improving product quality and vendor service levels.

Essential Functions

• Knows, understands, incorporates, and demonstrates the Trinity Health Mission, Vision, and Values in behaviors, practices, and decisions.
• Drives system compliance by optimizing the use of national group purchasing, custom group purchasing and Trinity Health system agreements.
• Demonstrates detailed understanding of products, service offerings and financial impact.
• Provides strategic direction for sourcing activities based on total cost of ownership, required product specifications, supplier strengths/weaknesses, safety, evidence-based information and desired outcomes.
• Analyzes relevant supply markets to provide information to identify requirements of RHM's and advocates for strategic needs and appropriate supplier bid lists.
• Supports the annual business planning and budget guidance processes.
• Prioritizes projects for assigned commodities.
• Leads strategy development, manages Request for Information (RFI), Request for Proposal (RFP) and Request for Quotation (RFQ) processes.
• Leads analysis and negotiations.
• Leads cross-functional teams for strategic sourcing initiatives to drive system-wide standardization, cost reductions, service and quality excellence, knowledge transfer for replication of best practice, information technology development and assisting with local implementation of various activities.
• Buils stakeholder team consensus to endorse sourcing strategies.
• Works collaboratively across multifunctional teams and with RHMs in multiple geographies.
• Develops, executes and communicates strategies in collaboration with senior level management and key stakeholders on overall process, timing, and objectives.
• Manages relationships to ensure internal customers and stakeholders are actively engaged.
• Directs the personnel and financial activities of functional area colleagues as assigned.
• Accountable for setting priorities and goals for the sourcing team and ensuring objectives are consistent with system and departmental goals.
• Conducts annual reviews with direct reports, manage performance issues and promote colleague career development.
• Responsible for hiring, orienting, managing, promoting, disciplining and terminating direct report colleagues.
• Provides leadership guidance to colleagues in adherence to the System strategic sourcing process.
• Capable to represent the Strategic Sourcing Director to fill temporary vacancies or as otherwise required.
• Promotes a lean/process excellence culture.
• Participates in joint quality improvement initiatives with SO and RHM colleagues.
• Motivates and leads strategic sourcing lean program initiatives to increase productivity and improving end to end process efficiencies.
• Accountable for engaging suppliers in the selection processes and maintaining business relationships that are conducted legally, ethically and in accordance with Trinity Health Policies/Procedures and the Organizational Integrity Program.
• Accountable to develop a primary liaison for key suppliers within the assigned category.
• Conducts business reviews with key suppliers.
• Serves as the subject matter expert for all category supplier engagement questions from Trinity colleagues.
• Maintains business relationships with the GPO leadership and staff.
• Provides input on sourcing strategy and represents Trinity on advisory boards as assigned.
• Plans, manages and oversees the life cycle of complex medium and large sourcing projects.
• These projects involve but are not limited to multiple stakeholders, significant facilitation, standardization and process change to multiple business units.
• Working knowledge on contract construction and the ability to review, redline and draft language for discussion.
• Closes working relationship with legal for those contract issues requiring legal input.
• Advances strategic initiatives for the organization by providing leadership and direction to standing advisory teams.
• Creates over-all value equation for presentation and review with advisory teams for system wide recommendations.
• Partners with Finance department to ensure that forecasted savings are validated.
• Tracks and measures supplier performance against scorecards on an ongoing basis, as applicable.
• Conducts supplier Business Reviews as necessary.
• Facilitates dialogue with local business owners, RHM senior management, and Supply Chain staff to remove barriers when necessary.
• Engages suppliers and RHMs to ensure timely resolution of service issue(s).
• Ability to establish procedures for managing a comprehensive sourcing process for assigned products/services across Trinity Health.
• Maintains a working knowledge of applicable Federal, State and local laws/regulations; the Trinity Health Integrity and Compliance Program and Code of Conduct; as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.

Minimum Qualifications

• Comprehensive knowledge of strategic sourcing, in-depth knowledge of contract portfolio and demonstrated ability to provide complex financial analysis normally obtained through a Bachelor’s degree in accounting, business administration, supply chain management, portfolio specific clinical discipline or a related field, and seven (7) years of progressively responsible experience in a multi-entity and multi-level organization or an equivalent combination of education and related work experience is required.
• Master’s degree preferred.
• Clinical credential or professional certification is preferred.
• Understands Lean Manufacturing/Operations and technical problem-solving concepts and techniques.
• Demonstrated skills in all aspects of project management from initialization through completion by use of detailed work plans.
• Strong interpersonal skills and the ability to develop and grow supplier and system stakeholder relationships.
• Independently lead, consult, negotiate and communicate to engage physicians, executives and all levels of the organization to influence and drive results.
• Ability to address conflict, along with willingness and desire to challenge conventional thinking from all levels throughout the organization including senior level management.
• Demonstrated ability to think strategically, and perform cost analysis with a solid understanding of financial management concepts.
• Ability to proactively identify and bring forth any potential issues and formulate viable solutions.
• Strong analytical skills including ability to construct and execute multiple complex analyses (e.g. Total Cost of Ownership (TCO), Economic Value to Customer (EVC), Net Present Value (NPV) simultaneously.
• Ability to translate implications of analyses into preliminary recommendations.
• Excellent organizational, planning and project management skills.
• Ability to quickly gain a fact-based understanding of current supplier base and major trends in relevant markets.
• Knowledge of contract law and governing regulations with ability to work collaboratively with internal legal counsel for optimal System contracting.
• Ability to be a self-starter and independent worker requiring minimal supervision and the ability to manage priorities and manage own work, while achieving performance standards and work plan timing.
• Demonstrated ability to manage multiple and changing priorities.
• Comfortable operating in a collaborative, shared leadership environment.
• Personal presence that is characterized by a sense of honesty, integrity, and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals, and values of Trinity Health.
• Advanced Excel, Word and PowerPoint skills required.
• Knowledge of an Enterprise Resource Planning application is preferred.