Senior Manager, Legal Office Services

About the Role

Accountable for daily operations of a medium to large team that may include a complex site and/or multiple sites. Ensures contract compliance of contracted services including, but not limited to, Copy Services, Courier Services, Managed Print Services, Hospitality, Imaging, and Mail Services through SLA results and client feedback. Responsible for selecting and assessing talent, recruiting, hiring, onboarding, employee retention, staff training and development, succession planning, and conducting performance management, including employee counseling.

Responsibilities

• Manage daily operations of a medium-to-large site while managing a medium-to-large team of direct reports.
• Prioritize complex projects while effectively managing multiple and competing priorities.
• Foster an inclusive and high-performing team environment in which SLA objectives are met.
• Maintain expert knowledge of Ricoh's products and service offerings.
• Consult and provide insights on strategic and tactical issues by actively seeking input from counterparts in other business units and businesses.
• Improve quality of operations through the effective implementation and management of RICOH Service Excellence tools.
• Staff and perform management of assigned site personnel and assigned Field Service Representative staff.
• Create and maintain a customer-focused environment through regular end-user feedback, customer satisfaction surveys, and active Commitment Action Documents.
• Ensure operational quality by assisting in the achievement of audit standards, deadline compliance, and best practices.
• Ensure locations are properly staffed through effective recruiting and selection processes that attract and retain talent.
• Motivate employees and recognize accomplishments in a timely manner through Ricoh Recognition Programs.
• Identify and recommend high performers for succession planning.
• Handle employee retention, performance management, and employee counseling.
• Identify training and performance planning opportunities through Individual Development Plan (IDP) management, succession planning, and mentorship.
• Maintain focus on business retention, customer service, team performance, and profitable growth.
• Support, lead, and manage teams through all phases of change management.
• Understand complex processes, identify opportunities to improve operational effectiveness, conduct root cause analyses, and resolve issues to ensure customer satisfaction.
• Identify service delivery gaps and scope creep, adjusting process documentation to align with client and Ricoh frameworks, with support from AOM/ESM or NOM.
• Facilitate resolution of pricing, order processing, and invoicing issues through interaction with the sales department.
• Maintain regular customer contact on a daily basis within MS operations and as needed within BIS operations.
• Communicate job expectations and performance standards through training, cross-training, coaching, counseling, directing, and evaluating staff performance.
• Act as a consultant to customers by identifying workflow enhancements and recommending appropriate services to improve business processes.
• Collaborate with leaders, team members, and internal or external stakeholders to implement solutions and initiatives.
• Support, lead, and manage teams through all phases of change management, with support from AOM/ESM or NOM.
• Suggest, develop, and implement process improvements that increase quality and productivity.
• Complete Monthly Operations Reviews, site reports, and other required documentation.
• Support QSMs.
• Create and deliver site reporting, customer presentations, and business reviews to ensure alignment with contractual requirements and value-added reporting.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED required.
• 5+ years of experience in a related field (B2B and/or technical environment).
• 2+ years of prior management experience strongly preferred.
• 5+ years of customer-facing experience required.
• Demonstrated high-level knowledge and understanding of technology.
• Proficient in Microsoft Office 360.

Skills

• Strategic facilitation of complex issues.
• Ability to present to large groups.
• Advanced problem-solving skills.
• Demonstrates managerial courage.
• Expert customer service skills.
• Strong technical aptitude.
• Excellent written and verbal communication skills.

Working Conditions

Typically works in an office environment with adequate lighting, ventilation, and a normal range of temperature and noise levels. Work assignments are diversified and require interpreting, comprehending, and applying complex information, data, and instructions while preparing and communicating a wide variety of information. Some physical effort is required and may involve extended periods of standing, walking, bending, reaching, stretching, climbing, and similar activities, as well as lifting or moving items weighing up to 50 pounds. Moderate dexterity required, including regular use of calculators, keyboards, hand tools, and eye-hand coordination.

About Us

Come Create at Ricoh: If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence. Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future.

Benefits

• Choose from a broad selection of medical, dental, life, and disability insurance options.
• Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
• Augment your education with team member tuition assistance programs.
• Enjoy paid vacation time and paid holidays annually.
• Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

Job Location: Dallas, TX, United States