Senior Manager Grants

About the role

The Public Health Foundation of India (PHFI) is a public-private initiative established in 2006 to strengthen public health systems in India. Headquartered in New Delhi, PHFI operates through regional Indian Institutes of Public Health (IIPHs) and Centers of Applied Research. Governed by an independent board of senior government officials, academics, civil society representatives, and corporate leaders, PHFI focuses on education, research, technology, policy, and practice in public health. For more information, visit www.phfi.org.

Responsibilities

• Manage day-to-day finance operations, including project financial monitoring, budgeting, reporting, fund management, audits, and statutory compliances.
• Ensure timely and accurate financial reporting, transactions, reconciliations, and compliance across assigned projects.
• Plan, organize, and direct the provision of quality financial services to all projects.
• Monitor project grants teams’ work for assigned projects and ensure strong accounting and finance knowledge, analytical skills, and attention to detail.
• Conduct financial monitoring against project budgets and MIS, analyzing performance vis-à-vis budgets, forecasts, donor constraints, and internal/external changes.
• Develop and implement systems to identify and communicate financial issues, risks, and opportunities to supervisors.
• Ensure financial transactions are recorded in line with system requirements and access rights, without delay.
• Review and update project budgets in ERP as per funder approvals and amendments; ensure ERP reflects approved revisions during project duration.
• Monitor and support project grants teams in preparing quarterly finance reports for funders.
• Review budget forecasts, cash flows, and conduct regular fund analysis; update supervisors accordingly.
• Ensure timely monthly closure of all books of accounts and review monthly financial reports for approval.
• Prepare and monitor activity-based budgets for trainings, workshops, and meetings.
• Support program teams in preparing budgets for new proposals and review submissions before finalization.
• Monitor timely submission of financial reports and invoices to funders.
• Liaise with internal teams, vendors, and external agencies (e.g., auditors, funding agencies) for reconciliations and submissions.
• Conduct regular reviews of receivables and update supervisors promptly.
• Prepare monthly consolidated and segmental P&L, balance sheet, and cash flow statements.
• Produce statutory and internal financial reports and ensure all legal compliances are met.
• Achieve timely completion of audits (internal, external, grants, tax) as needed.
• Prepare, issue, and submit required certificates, returns, and tax payments (Income Tax, GST, Service Tax, FCRA) on time.
• Coordinate across departments to ensure all legal compliances and deliver financial reports/updates.

Qualifications

• Essential: Master’s degree or equivalent to an MBA.
• Experience: Around 12–15 years of work experience in finance.

Skills

• Excellent written and verbal communication skills in Hindi and English.
• Willingness to undertake project-related travel.
• Excellent organizing abilities.