Senior Manager, Executive Projects & Initiatives

Key Responsibilities

• Own a portfolio of high-priority projects and initiatives on behalf of the CEO and SVP, from initial scoping through execution and close-out
• Develop and maintain project plans, timelines, and accountability frameworks to ensure commitments are tracked and delivered on time
• Develop and maintain executive presentations, briefing materials, and visual communications that support the CEO's internal and external engagements.
• Prepare concise status updates, briefing materials, and decision memos for the CEO and senior leadership team
• Support alignment across stakeholders with competing priorities

CEO and SVP Meeting Support & Coordination

• Attend meetings, working sessions, and cross-functional discussions where Executive Office representation is valuable and executive schedules do not allow direct participation
• Capture key decisions, identify emerging issues, and coordinate appropriate follow-up to support executive priorities
• Prepare concise meeting summaries that highlight key decisions, action items, emerging issues, and recommended next steps to support executive awareness and decision-making
• Follow up with relevant stakeholders after meetings to confirm next steps are understood and being actioned
• Serve as a trusted proxy in lower-stakes settings, ensuring continuity when the CEO or SVP’s schedule does not allow direct participation

Ad Hoc & Special Projects

• Take on special research, analysis, or project work at the CEO and SVP’s direction, often on short timelines and across a wide range of topics
• Prepare executive briefing materials, talking points, background research, and meeting summaries
• Partner with the Communications team on executive messaging and communications when appropriate

Requirements

• Education: Bachelor’s degree in Business Administration, Project Management, Communications, Public Administration, or a related field
• Experience & Background: 3–5 years of experience in a fast-paced, high-output environment. Track record of managing multiple projects simultaneously without dropping the ball. Experience working with or supporting senior executives is required. Exceptional Public Speaking ability and Story Telling Experience. A minimum of 3 years of manager or project manager accountability. Demonstrated success managing multiple simultaneous cross-functional projects to completion. Advanced and exceptional graphic design, PowerPoint and Canva skills. Advanced proficiency in Microsoft Office Suite and Salesforce

Skills & Competencies

• Exceptional written and verbal communication- writes clearly, concisely, and with the right level of detail for the audience
• Strong organizational instincts - builds systems naturally and keep complex work organized without being asked
• Sound judgment - knows when to act independently and when to escalate, and you rarely get it wrong
• High emotional intelligence - reads rooms well, build trust quickly, and navigate sensitive situations with care
• Comfort with ambiguity - does need a perfect brief to get started, and you figure things out as you go
• Driver orientation but has analytical abilities ie. can synthesize information quickly, identify the key point, and present it clearly
• Ability to influence without authority across a matrix organization
• High ownership mindset with bias toward action