Senior Manager, Congress Strategy and Project Management

About the role

The Senior Manager, Congress Strategy and Operations will be responsible for the day-to-day execution of key tactics related to US and global congress planning and operations for the medical affairs team. This includes leading the successful end-to-end planning, management, coordination, and execution of top-tier congress events and medical booths. The role ensures alignment with business objectives, cross-functional partners, compliance standards, and budget expectations. Additionally, this individual will oversee medical team operations, including driving medical affairs team meetings agendas and notes, SharePoint management, and Alliance management meetings.

Responsibilities

• Lead congress planning lifecycle: plan, coordinate, manage, and deliver events on time, within budget, and to a high level of excellence for medical affairs.
• Align with cross-functional partners to define congress strategy and coordination of activities.
• Develop tactical plans and execute logistics for all medical activities at congresses, including medical booths, meeting spaces, team dinners, sponsorships, advertisements, and other activities.
• Identify educational opportunities for medical affairs at global congresses that align with the medical strategy.
• Execute project management logistics for global Alliance Medical meetings; coordinate schedules with Alliance partners, create agendas, capture meeting notes, and track action items.
• Own and manage budget accountability; process SOWs, PO creation, ensure invoice accuracy, alignment with budget, and chargebacks for congress activities.
• Manage multiple vendors to ensure end-to-end execution of all medical activities at congresses.
• Oversee Veeva MLR submission relating to booth builds and content, working with Medical Content leads and vendors to create booth materials, highlight pipeline, and provide disease state education.
• Manage medical affairs team meeting agendas, scheduling, and meeting notes.
• Maintain a high level of professionalism and foster positive working relationships while managing condensed timelines and multiple projects.

Requirements

• Bachelor’s degree in a related discipline with 5+ years in biotech and/or pharma in congress planning, operations, strategy, or logistics (required).
• Previous oncology experience (required).
• Oncology medical affairs or medical operations experience (desired).
• Strong project management skills, attention to detail, and a sense of urgency.
• Familiarity with Veeva systems and medical/legal/regulatory (MLR) processes (required).
• Ability to work collaboratively with cross-functional partners toward common goals.
• Decisive, organized, and able to prioritize a large workload in a fast-paced environment.
• Ability to work independently with a strong sense of accountability and execute multiple projects simultaneously.
• Willingness to travel to Nuvation Bio Headquarters and US/global congresses (~25%).
• A commensurate combination of education and experience may be considered.

Skills

• Problem-Solver: Action-oriented self-starter eager to diagnose inefficiencies, determine root causes, and recommend solutions to complex challenges.
• Personable: Establishes and nurtures highly effective relationships with colleagues and key stakeholders to advance project goals.
• Credible: Thorough understanding of clinical methodologies and ability to provide sound analytical support to quickly establish credibility.
• Communication: Effectively listens, conveys, and receives ideas; maintains consistent information flow. Strong presenter with the ability to influence stakeholders.
• Accountability: Acts with a clear sense of ownership and holds self and others accountable for high-quality execution.
• Adaptability: Manages ambiguity, embraces change, and reassesses priorities to take calculated risks.

Benefits

• Competitive base salary, bonus, and equity plans.
• Unlimited vacation and 10 sick days annually.
• Excellent medical, dental, and vision coverage.
• 401K with company matching.

Pay

The base pay offered will take into account internal equity and may vary depending on the candidate’s job-related knowledge, skills, experience, and location. The role includes an annual performance-based bonus and long-term incentive units (equity) as part of the compensation package.